New: Easily Get an Advance on Unpaid Invoices

March 1, 2017


One of the greatest challenges of running a small business is managing cash flow. Regardless of how well your business might be doing, the 30- to 90-day wait to get paid can result in stressful cash flow gaps that need to be bridged right away.

Whether it’s to pay your staff and contractors or to buy supplies for your next job, you need to keep your business running while you wait to get paid. But securing money through traditional means (like banks & other financial institutions) isn’t easy. If you’re lucky enough to get approved for credit, the funds usually take forever to reach your bank account.

Now You Can say Goodbye to the 30- to 90-Day Wait and Hello to Steady Cash Flow with Advances in FreshBooks

FreshBooks has partnered with Fundbox to help small business owners (just like you) solve short-term cash flow problems by providing payment advances for unpaid invoices within 24–48 hours. Getting an advance can help you bridge the cash flow gap, so you can pay your employees and contractors on time and avoid the awkward payment conversations with your clients.

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How Does it Work?

You can connect your account to Fundbox directly in FreshBooks and receive the details of your credit limit within 24 hours. If your account is approved for funding, you’ll see a “Get an Advance” link on your unpaid invoices that are less than 90 days old.

Before you make any commitments, you’ll see how much you’ll receive, how much you’ll have to repay (including fees) and, finally, your repayment schedule. Confirm the advance and funds will be sent directly to your bank account within 2 business days.

How Much does it Cost?

Signing up for a Fundbox account is free. You only have to pay a fee when you choose to receive an advance on an outstanding invoice. Here’s exactly how it works: the fee for using $1,000 of credit ranges from approximately $52 to $72. After getting 100% of the invoice amount upfront, you then payback 1/12 of the invoice amount + fees each week for the next 12 weeks…and that’s basically it. No hidden costs, no other strange surprises. And if you ever want to pay back the total balance earlier, Fundbox will waive the remaining fees.

How Do I Get Set Up?

The next time you log into your FreshBooks account, you’ll see this pop-up:

Fundbox-In-app-Pop-up-Notification

Clicking the big shiny green button will direct you to your oldest unpaid invoice that’s over $100 USD. You’ll then notice a new link at the top of the screen that prompts you to “Get an advance”:

Fundbox-Warlock-on-Invoices-Screen

Click on that link and if you already have a Fundbox account, you’ll be prompted to log in using your Fundbox credentials:

Existing-User-Login-to-Fundbox-In-app

If you don’t have a Fundbox account, you’ll be automatically prompted to create one right inside FreshBooks:

Fundbox-Create-Account-Modal

At this point, Fundbox will analyze your accounting data to see how much credit you’re eligible for. Note that not everyone is guaranteed to receive credit, but if you have at least 6 months worth of accounting data and invoicing activity in FreshBooks, you stand a pretty good chance. This process can take up to 24 hours (but is normally faster than that), so go for a walk or start working on that next big project while Fundbox works its magic.

Once you’re all set, you’ll receive an email notification telling you what your credit limit is, as well as which invoices are eligible for an advance. In order for your account to be activated by Fundbox, you need to click on one of the invoice links in the email to verify your email address:

Confirmation-Email

How Can I Apply My Credit Toward an Unpaid Invoice?

If you’re ready to receive an advance on an unpaid invoice, simply select an invoice that qualifies. Before you make any commitments, you’ll be presented with the full details of your advance, including how much you’ll get, how much you’ll have to repay (including the associated fees), and finally, your repayment schedule:

Repayment-Terms

If it’s the first time you’re receiving an advance, you’ll need to enter in your bank details. Note – the bank account that you enter here will be used by Fundbox to deposit your advance, but also automatically withdraw repayments:

Bank-Details-Modal

Once you’ve confirmed your bank details, you’re done! Your advance will typically arrive the next business day, but could take up to three business days depending on your bank:

Success-Modal

Repay Early and All Remaining Fees Get Waived

If your client pays you sooner than expected or you have the funds on hand to repay early, you can do so right in your FreshBooks account and save on fees. Simply select the invoice for which you received an advance, and click the “repay early” link at the top of the invoice:

Repay-Early-Notification

You’ll then be shown exactly how much will be repaid from your bank account and when. Plus, you’ll also be able to see exactly how much you’ll save too. Fundbox rewards you for early repayment by waiving all of the remaining fees on your advance – woot!

Early-Repayment-Modal

Interested? Give it a Whirl!

If you’ve got a few unpaid invoices lying around and want to give this a try, simply log into your account and follow the prompts. If you’re curious to see how much credit you’re eligible for, but don’t have any unpaid invoices at the moment, you can still sign up – you won’t have to pay a penny in fees until you actually take out an advance on an invoice.

As always, feel free to drop us a line in the comments section below or give us a ring at 1.866.303.6061 if you’ve got any feedback – we’re always listening.


about the author

FreshBooks is the #1 accounting software in the cloud designed to make billing painless for small businesses and their teams. Today, over 10 million small businesses use FreshBooks to effortlessly send professional looking invoices, organize expenses and track their billable time.