Productivity Tip: Schedule Meetings With Yourself

September 11, 2006


Here is one of the best tips I’ve ever seen:

A very useful time-management “trick” I learned while working at Cisco (after facing many long days in which all I did was participate in other people’s meetings back-to-back from 8am to 6pm) is to formally schedule meetings with yourself using Outlook or any scheduling tool.

No more than an hour or two long, but give each meeting a real topic or action item.

In addition to making your calendar full so others can’t automatically add you to their meetings (you get phone calls, I’d like you to join us for a meeting about X but your calendar says you don’t have any free time in the next few weeks….) creating events to accomplish specific activities formalizes them, even for yourself, and the computerized reminders help keep you back on track.

Sounds simple.  I’m starting today.


about the author

Co-Founder & CEO, FreshBooks Mike is the co-founder and CEO of FreshBooks, the world’s #1 cloud accounting software for self-employed professionals. Built in 2003 after he accidentally saved over an invoice, Mike spent 3.5 years growing FreshBooks from his parents’ basement. Since then, over 10 million people have used FreshBooks to save time billing, and collect billions of dollars. A lover of the outdoors, Mike has been bitten so many times it’s rumored he’s the first human to have developed immunity to mosquitoes.