Skip to content
× FreshBooks App Logo
Official App
Free - Google Play
Get it
You're currently on our UK site. Select your regional site here:
6 Min. Read

The 4 Best Team Management Software Choices for Your Company

The 4 Best Team Management Software Choices for Your Company

Have you been struggling to stay on top of managing one of your project deadlines? Maybe you’re having some difficulties managing your team members. Team management tools help to improve communication, collaboration and overall work conditions. 

But, it also plays a role in increasing your entire teams' productivity and quality of work. And it doesn’t have to be anything crazy, sometimes just using a time tracking app or task board can make a huge difference. 

Let’s take a look at how exactly team management software works and the 4 best choices for your company. They can help with effective team management for complex projects and even for a remote team. 

Here’s What We’ll Cover:

What Is Team Management Software?

4 Top Choices for Team Management Software for Your Company

Key Takeaways

What Is Team Management Software? 

Team management software is going to help you collaborate , communicate and manage people better. Some of the best options out there will also contribute to an increase in productivity and the overall quality of work that your team provides. A lot of choices offer team managers the ability for real-time messaging, video calls and status updates. 

Here are a few of the main features that most team management software include.

  • Communication . Some of the most successful teams reach their goals by collaborating together. Using team management software will make it much easier for employees and team members to communicate with each other and ask questions. 
  • Detailed reporting . It’s one thing to put a strategy in place, but it’s another thing to monitor that strategy and analyze its performance. Team management software will provide detailed and actionable reports to better manage your team.
  • Team scheduling . Being able to create a shared calendar with all the tasks and deadlines can go a long way. You can schedule and assign tasks to individual team members and monitor their progress as they go.

Some other features can include file sharing, screen sharing and the ability to track time. 

What Are the Benefits of Using Team Management Software?

There are several benefits to using team management software. You can enhance communication and collaboration and manage workloads more efficiently. And depending on how your business is made up, you might utilize more than one team management software to help meet your business needs. 

These are some of the biggest advantages of using team management software. 

  • You can improve team collaboration and maximize task management 
  • All your tasks and responsibilities will get listed in one centralized place 
  • Team management software are incredibly secure and more than reliable
  • You can delegate tasks when needed in an easy way
  • They make creating, adding and sorting new tasks as easy as possible 
  • Detailed reports will provide metrics and key performance indicators

4 Top Choices for Team Management Software for Your Company 

Keep in mind that some of these team management software choices are going to work best for some businesses compared to others. It all depends on your business needs and what you want to get out of the platforms. Make sure you choose one that has the key features you need for things like individual tasks and time management. 

Here are the 4 best team management software choices to help you get ahead. 

1. Trello

Trello is one of the most popular project management software apps out there. Its interface is based on the Kanban system and you can break projects into smaller tasks. The software gives visual representations of the tasks that get created so team members can add comments or attach documents. 

This is a great team management software choice because there isn’t a limit for how many people can gain access to a Kanban board. You could have two people on your entire team or over one hundred. Plus, the boards work in real-time so they are always updated and can get accessed from anywhere. 

It’s free to use Trello, however, to use some of their premium features you will have to subscribe to one of their plans. 

2. Toggl

With so much going on, sometimes you can forget certain things about your project. It’s not done on purpose, but you might have just had a little too much to focus on. Toggl provides users with timeline-based software to efficiently plan and manage their projects. 

You can assign tasks, monitor the workloads that your employees have and collaborate with other team members. And the interface is very visual which makes it easy to view to-do lists or any upcoming tasks. This way, you can stay on top of what’s happening and ensure each element of your project gets completed.

Toggl is free to use with teams that have up to five people, but for larger organizations or bigger teams you will have to sign up for one of their paid plans

3. Slack

There’s a slim chance that you haven’t heard of Slack before. It has grown into one of the best office communication tools that you can use. It makes communication and collaborating with team members incredibly easy. 

Once you sign up and create a name for a team, you can then invite your team members to join. Once everyone has joined, you can start customizing the app in a way that works best for you. Conversations get organized into channels and you can create channels for different topics. 

Team members can share documents with each other and video chat if they need to. There is a free plan that you can use with Slack, but it has some limited features compared to one of their paid plans. 

4. Notion

Notion is almost as if you get to use multiple different apps in one. It offers a simple and intuitive interface and has a ton of features for you to benefit from. There is also a knowledge base app that lets your team members add and search for information. 

The software app utilizes Kanban boards to quickly and easily assign tasks to team members and create to-do lists. There is also a great spreadsheet and data section where you can manage client details and employee information. 

Key Takeaways

If you have been struggling to stay on top of tasks or effectively manage your team members, team management software can help get you back on track. There’s nothing worse than approaching a deadline and not having everything you need in place. 

Team management software improves collaboration, communication and increases the quality of work. Plus, the software will contribute to team members becoming more productive so you can make sure all those upcoming deadlines get met.

When you’re looking into which team management software to use, it’s important to ensure you choose an app that offers the features that you need. Some are going to have different user interfaces and offer different ways to organize tasks. Just make sure that you’re using one that fits with how you work. 

Did you enjoy reading this guide? Head over to our resource hub for more great content!