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How do I mark an Invoice as Sent?

In FreshBooks, Draft Invoices do not count towards your financial totals and Reports. Sometimes your Client might request that you give them a hard copy of the Invoice, or you may want to send the Invoice outside of FreshBooks.

In this case, you can mark the Invoice as Sent so that the total can be reflected in your Reports accurately without emailing the Invoice to your Clients.

You can do this in bulk or individually, steps for both are below: 


  1. Go to the Invoices tab
  2. Hover your mouse over the blue Invoice number link
  3. A pop-up will appear with four green buttons
  4. Click on the Mark as Sent button
  5. Mark as sent button on invoice link preview.
  6. Click OK to confirm and the Invoice will be marked as Sent for you.


  1. Go to the Invoices tab
  2. Check the boxes off next to each Invoice you want to mark as Sent
  3. Click Send at the top of the list
  4. Send button on Invoices page.
  5. This will bring you to a new page asking you how you want to send your Invoices. Ensure all the boxes are unchecked for all columns so that no notification is sent
  6. How would you like to send your invoices customization pop up.
  7. You also have the option to have the box settings remembered for future use – you can check or uncheck the Remember how my Clients like to receive their Invoices setting as needed
  8. Click on the Send button to finish.

Now your Invoices will be marked as Sent, but your Clients won’t receive an email.