× Freshbooks App Logo
Official App
Free - Google Play
Get it

Need a hand?

Find what you need on the FreshBooks Support page. From Client tips to Invoice tricks and everything in between.

What is an Expense Report?

The Expense Report breaks down all of your expenses into detail.

You can run your Expense by doing the following:

  1. Click on the Reports tab
  2. Click on the Accounting Reports sub-tab
  3. Click on Expense Report.

There are a few things you’re able to adjust when running the Expense Report:

Sample expense report.

  • Date Range – You can set the range for which dates you’d like Expenses pulled in
  • Group By – Here you can select which field you would like your Expenses grouped together by. Your options are Category, Vendor, Client, Author or Project
  • Limit To – This option allows you to run the report with only certain Expense Categories. Check off the individual Categories you would like to see or leave them all blank to see everything

The report you generate will now show the Category, Date, Vendor, Author, Project, Notes, and Amount of each Expense. It will also total up each grouping of expenses for you and also give you a grand total at the bottom.

What about the sales tax?
If you have paid tax on your Expenses it won’t be broken out within the web-view of the report.

Never fear, you can still get that information! In the top-right of the Report you’ll see an Export to button. If you click that you will be given the option to export your Report as a CSV file or an XLS. Once you export one of those files you’ll be able to see the taxes broken out for each individual Expense.

You can also run the Tax Summary Report to get an overview of your Expense taxes.