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What is a Staff/Contractor? How do I set one up?

Using Staff and Contractors within FreshBooks allows you to collaborate with your team members and improve your productivity. You can set your team members up as either a Staff or a Contractor and each type of team member has their own benefits.


Staff share your FreshBooks account and can be permitted to:

  • Track time
  • Track expenses
  • Create and send invoices
  • Create and send estimates
  • Manage clients and projects
  • Run reports

Adding team members as Staff is ideal if you work closely together. Click here if you want to learn how add a Staff member.



Contractors receive their own FreshBooks account and can:

  • Track time on shared Projects – these will appear in your Team Timesheets, logged under the Contractor’s name and Task assigned to them
  • Invoice you

Contractors can bill you for their time, and you can access that invoice from your FreshBooks account. You can rebill the Contractor’s time onto your invoice to a Client as well. Adding team members as Contractors is ideal when you only need them to track their time. Click here if you want to learn how add a Contractor