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< Mobile

How do I log Expenses on the mobile app?

Logging Expenses using the mobile app makes it quick and easy to keep track of your spending. You can even snap an image of your receipt and attach to the Expense at the click of a button. To learn more, click on either iOS or Android below.

Navigation
iOS Devices
Android Devices


iOS Devices

To log Expenses using your iOS device, follow these steps:

  1. Click on the Expenses section, then the + button in the top right. You’ll now be looking at this:
new_expense
  1. Enter your Expense information:
    • Vendor Name: The organization / person you paid
    • Total Amount: The full amount of your Expense, including Taxes
    • Taxes: Any applicable tax you paid on the Expense. This is useful for tax time and Reports such as the Expense Report
    • Category: Choose from one of FreshBooks’ tax friendly categories, or create your own Subcategory
    • Date of Issue: The date the Expense was incurred
    • Notes: Any additional info you may wish to include
    • Bill to Client: If you intend to rebill a Client for this Expense, you’ll want to associate it to that Client. Once selected, you’ll also have the option to assign it to a Project if necessary.
  2. You may also notice the Attach Receipt option. You’re able to snap an image using your Camera app, or select an existing photo stored on your phone. You can read more about this feature in this mobile receipts article.
  3. Remember to click Save when you’re done!



Android Devices

To log Expenses using your Android device, follow these steps:

  1. Click on the Expenses section, then the + button in the top right
  2. You’ll immediately be taken to your camera, giving you the option to snap a receipt
    • If you don’t want to add a receipt image yet, just click Skip
    • If you do want to add a receipt image and you’re interested in learning more, check out our mobile receipts article.
  3. Enter your Expense information:
    • Amount: The full amount of your Expense, including Taxes
    • Include Taxes: Any applicable tax you paid on the Expense. You can apply an existing tax, or create a new one
    • Category: Choose from one of FreshBooks’ tax friendly categories, or create your own Subcategory
    • Date: The date the Expense was incurred
    • Client: If you intend to rebill a Client for this Expense, you’ll want to associate it to that Client. Once selected, you’ll also have the option to assign it to a Project if necessary.
    • Vendor: The organization / person you paid
    • Notes: Any additional info you may wish to include
  4. Click the Update button in the top right once you’re done!