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< Mobile

How do I create Expenses on the mobile app?

Logging Expenses using the mobile app makes it quick and easy to keep track of your spending. You can even snap an image of your receipt and attach to the Expense at the click of a button.


iOS Devices

To log Expenses using your iOS device, follow these steps:

  1. Tap on the Expenses section
  2. Expenses section from home screen.
  3. Then tap on the + button in the top right
  4. New expense button.
  5. From here, you can enter the details of your Expense:
  6. New expense screen.
    • Vendor Name - The business or person you paid
    • Total Amount - The full amount of your Expense, including Taxes
    • Taxes - Choose any applicable Tax that was paid on the Total. This will automatically back-calculate the amount of Tax(es) paid
    • Category - Choose from one of FreshBooks’ Tax friendly categories, or create your own Subcategory
    • Date of Issue - Assign the date the Expense was incurred
    • Notes - Feel free to include any additional details about the Expense
    • Bill to Client - If you intend to rebill a Client for this Expense, you’ll want to associate it to that Client. Once selected, you’ll also have the option to assign it to a Project if necessary
  7. To attach a receipt image, tap on the Attach Receipt option. You can tap on Take a photo (you’ll have the option to Retake or Use Photo) or Choose from library
  8. Take a photo or choose from library options for attaching a receipt.
  9. Tap on Save when you’re done to finish.

Android Devices

To log Expenses using your Android device, use these steps:

  1. Tap on the Expenses section
  2. Expenses section from home screen.
  3. Then tap on the + button in the top right
  4. New expense button.
  5. You’ll be immediately asked to take a photo of your receipt. Tap on the green cameraRetake or Use Photo). If you're attaching a saved photo, tap on the Folder icon and choose your saved image
  6. If you don’t want to include a receipt, tap on Skip
  7. From here, tap on the $0.00 field to enter the Total Amount with the keypad provided
  8. New expense screen with total and taxes options.
  9. If Taxes are included, tap on Include Taxes and choose the Tax(es) you paid (this will automatically back-calculate the amount for you
  10. Tap on Save to continue
  11. From here, you can continue adding more details to your Expense:
  12. New expense screen with more details to add.
    • Category - Choose from one of FreshBooks’ Tax friendly categories, or create your own Subcategory
    • Date - Assign the date the Expense was incurred
    • Client - If you intend to rebill a Client for this Expense, you’ll want to associate it to that Client. Once selected, you’ll also have the option to assign it to a Project if necessary
    • Vendor - The business or person you paid
    • Notes - Feel free to include any additional details about the Expense
  13. Tap on Update when you’re done to finish.