Want to send a group of freelancers running for the hills? Easy – just tell them it’s tax time.
If your freelance career doesn’t involve accounting (or numbers, really) in any way, shape, or form–or you managed to get away with skipping all of your econ classes during college–then this guide to write-offs is definitely for you. And as always, an accountant can really help get you your largest write-offs.
If you have space in your home that you use solely for work, then you can deduct it for tax reasons. You’ll have to prove, however, that it is really a work-oriented space (that means no deducting the TV/La-Z-Boy room, kitchen, or rock-climbing annex.) Just make sure to multiply the space of the office by your rent/mortgage, then deduct that amount. Additionally, if you can prove that your cell phone is used for business, feel free to deduct (home phone lines are usually never subject to write-offs and cell phones might be only partially deductible.) A portion of your insurance and mortgage interest might also be available for a write-off.
Travel from your home office to and from business conferences, meetings, and for research is definitely a tax-deductible expense–even if you’re just running to the store to buy paper (as long as the paper isn’t an afterthought once you’ve picked up your midnight Doritos meal). Keep meticulous records of your gas mileage, receipts, and toll payments; you can also deduct a reasonable amount of your car payment and insurance if you use a car for a significant percentage of your business travel.
If you’re a part of a membership-only organization that provides networking services (like your community Chamber of Commerce or Lion’s Club), and you need to pay dues, then you can also deduct that as a business-related service.
If you purchase your own health insurance (which you probably are, unless you have the lucky distinction of being named a freelance doctor) you may be eligible for a deduction. As of 2010, you, the self-employed individual, can deduct 100% of the amount paid on health insurance premiums for you and your family.
Payment to Subcontractors
Subcontracting work is a good way to make extra money, free up the ability to take on new clients, and get a tax write-off. Make sure you explicitly document this arrangement so that it’s purely a contract agreement and not technical employment, or else you’ll be subject to extra taxes.
Also make sure you get an invoice from whomever you’re working from (we suggest using a freelance invoice template), as well as track invoices on your own. Tracking your invoices will ensure you stay on top of your financials, so when tax time hits, you won’t be in the dark.
Research/Job Hunting/Site Fees
Sometimes, freelancers need access to job hunting sites–and sometimes, these sites make you pay. (Other sites compel you to buy leads on new opportunities, or bid for the opportunity to work on a particular project, as well.) And whether you’re a writer, a designer, a part-time clown, or anything in between, you’ll probably need to pay for research. Some deductible expenses may include the following: magazine subscriptions, book purchases, the cost of career-related software, printer/ink, web hosting fees, the cost of the computer itself, etc. And, if you use Paypal or other sites to collect payments from clients, you can deduct the merchant fees as well.
One of the downsides to freelancing? Often times, clients don’t feel obligated to pay you your work’s worth. Luckily, the IRS has a solution: Self-employed businesspeople can write off unpaid invoices as “bad debts.” IRS Publication 535 has more information. You need to have first recorded the invoices as income (if using the cash basis of accounting, you never would have and therefore cannot write unpaid invoices off).