How Time Tracking Unlocks More Value for Your Business

Time Tracking in FreshBooks is fast, flexible, and built for owners.

Whether you’re a web designer or dog walker, the services you provide take time. And since there’s only so many hours in a day, time is likely your most precious and undervalued asset. But what if the tools you use to measure your time are clunky, or don’t reflect the way you spend it? What if you’re spending too much time tracking your time?

That’s why Time Tracking in FreshBooks is built to help you easily and intuitively understand where you’re spending your time and how to make the most of it. Now there’s a fast and natural way for you to track every hour so you can spend more of it growing your business.

Time Tracking in FreshBooks Is Designed for You

When it comes to Time Tracking, one size doesn’t fit all. Most online time tracking tools require you to enter irrelevant information. To a web designer providing design and photography services at different rates, the client, project and specific service are all critical pieces of information. But to a contractor working on a number of different jobs at the same general labor rate, the client is the only relevant piece of information.

How you capture your time also differs from person to person. Some people are “trackers”, and use a timer to actively track the hours and minutes for the work they’re doing. Others are “loggers” and add a few entries at lunch or at the end of the day. Regardless of how you do it, Time Tracking in FreshBooks was designed to be intuitive and compatible with all users.

New Time Tracking Features Makes Tracking Time Simpler

For “trackers”, forgetting to start or stop the timer means you spend as much time fixing mistakes as you do working. For “loggers”, overlooking when you started a task or not being able to recall what you worked on at the end of the day threatens the accuracy (and usefulness) of the time you log. To help navigate these challenges, the redesigned Time Tracking in FreshBooks has added two new features.


Now you can press play without having to jump through any hoops. Once the timer is running, you decide what details to add to your entries. The same goes for bypassing the timer and making an entry directly in FreshBooks instead. You decide what information is important to you and your business, not the tool you use.

Here’s what the timer looks like in-app:

time tracking timer


At some point, you might neglect your time tracking (it happens). That’s why the all-new Timeline allows you to quickly identify any gaps in the time you’ve logged and easily fill them in with the details that matter to you.

Here’s what it looks like:

time tracking

What Else Is New in Time Tracking?

With the new Calendar View, you can zoom out and see time entries for the whole month. You can view as a list, or hover over any day that has time logged to see a total of time tracked on that day.

Here’s what it looks like in-app:

time tracking

Time Tracking Results in More Precise Estimates

When creating an Estimate, it’s always helpful to have a reference point. The Projects page gives you a high-level view of how much time went into similar projects. A Project’s details can be viewed by going to the Projects section and clicking on any Project. You’ll land on the review tab by default which will show you the hours logged for that Project.

Here’s what it looks like in-app:

time tracking

And the Time Entry Details Report will give you a specific breakdown to help you estimate costs more precisely.

Here’s what it looks like in-app:

time tracking

Plus, being able to examine past performance can provide insights to help you price more accurately in the future.

Time Tracking Helps You Create More Accurate Invoices

To help you stay on top of your time, FreshBooks highlights how you and your team are tracking against your estimate of hours for a Project.

time tracking

Once the Project is complete and it’s time to send an invoice, FreshBooks makes it easy to transfer the time you’ve tracked in a way that reflects the relationships you have with your clients. Keep it high-level and group your hours by the services you provide or add detailed notes from the time you’ve tracked.

Here’s how it looks in-app:

time tracking


To learn more about generating invoices from the time you’ve tracked, check this link out.

Need Help Getting Started?

If you have any questions about Time Tracking, a team of Support Rockstars is ready to help you out. Contact them here.

This post was updated in March 2021.

about the author

Sr. Copywriter, FreshBooks Dave is a Senior Copywriter currently working for FreshBooks, serving all the amazing businesses using the platform. When he’s not writing, Dave can likely be found binging Netflix alongside his dog Indy.