Supercharge Your Productivity With FreshBooks and Google Workspace

Google Workspace is Google’s all-in-one suite of business apps that enables you to communicate, collaborate and create. Click here for a short video of how it works.

google workspace

Say hello to Google Workspace (formerly Google G Suite). Google Workspace is a collection of business apps designed to help you be more productive and look professional as a business owner.

Similar to what was included in G Suite, Google Workspace includes a custom email for your business as well as collaboration tools like Gmail, Google Calendar, Google Meet, Google Chat, Google Drive, Google Docs, Google Sheets, Google Slides, Google Forms, Google Sites, Google photos, Google talk, cloud storage, and other Google services and workspace applications.

As you can see there’s a lot included in Google Workspace (formerly Google G Suite), which is why FreshBooks decided an integration with Google Workspace, specifically

FreshBooks is always looking for solutions that help small businesses run more efficiently, which is why FreshBooks now integrates with Google Workspace (formerly Google G Suite) to help you leverage their combined power. Now you won’t have to awkwardly juggle between different apps, everything just works together. Plus this integration enables you to invoice clients up to 3x faster and preview client emails directly in your FreshBooks account.

What is Google Workspace?

Google Workspace (formerly Google G Suite) is Google’s all-in-one suite of business apps that enables you to communicate, collaborate and create.

workplace productivity

Business Email

Get up and running with your very own business email address (you@yourbusiness.com) on Gmail for Work. This will help you look more professional and establish your unique brand.

Teamwork that Works

Schedule events in Google Calendar at times that work for everyone. Get meeting reminders directly to your Gmail inbox. With one click, join a video meeting through Hangouts and share your Slides to review as a team.

All You Need to Work on the Go

Enjoy a consistent experience from your computer, tablet, or phone. Draft a proposal in Google Docs at the office, review it on the train, then make final edits from your phone right before the meeting.

What Can I Do With the Google Workspace Integration?

The Google Workspace (formerly Google G Suite) integration helps you work faster and stay up to date on your client relationships. The integration has 2 main features that help you do just that.

Here’s a summary of the integration:

  • It can use the Google Workspace single sign-on feature to make it fast and easy to log into your FreshBooks account
  • It allows you to see both FreshBooks clients and Google contacts on any new invoices and bring a contact over as a FreshBooks client
  • It allows you to collaborate across your team by allowing multiple users access to the integration, including team members
  • You can add Gmail contacts as clients, and create and email FreshBooks invoices directly from your Gmail account
  • You can see client billing statuses, so you know whether invoices are overdue or outstanding
  • All updates made in Gmail automatically sync to FreshBooks

Invoice Google Contacts

google workspace

When typing in your client’s name on a FreshBooks invoice, your Google Contacts will populate in the client drop-down list, and when selected the client will be automatically created in FreshBooks. This enables you to invoice up to 3x faster and cut down on manual entry work (P.S. Download the free Google Sheets invoice template or Google invoice templates to make invoices in a matter of minutes).

Preview Client Emails

google workspace

On the Client Profile page in FreshBooks, the relationship feed will show you the most recent invoicing updates as well as your Gmail for Work email correspondence with that client. This is an easy way to keep track of where you and your client left off in FreshBooks without having to search through your email inbox.

Getting Started With Google Workspace

If you already have a Google Workspace (formerly Google G Suite) account all you need to do is connect it with your FreshBooks account and you’re ready to go.

How Is Google Workspace for Business Different?

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Google Workspace (formerly Google G Suite) used to be available only to business users.

The reason behind the limitation was that companies could use Gmail for their company email addresses and also have secure access to Gmail, Google Calendar, Google Meet, Google Chat, Google Drive, Google Docs, Google Sheets, Google Slides, Google Forms, Google Sites, Google photos, Google talk, cloud storage, and other Google services and workspace applications.

Google Workspace starts with a $6 per user per year subscription, which is actually cheaper than Google Workspace Individual, even after you factor in the cost of a domain name (typically $15 a year). You also get twice the storage capacity as you would with Google Workspace Individual. This is pretty enticing for Google Workspace Individual users who might actually want to purchase a domain name and open up a Google Workspace for Business account.

Here’s something business customers should keep in mind regarding Google’s suite of Google Apps. Google Workspace Individual offers features that Workspace for Business does not. 2 of the big selling points of Google Workspace Individual—the email marketing tools and the appointment scheduling tool—aren’t currently offered in the business version of Google Workspace. Confusing yet?

Google has a knack for simplifying, so expect this to change at some point to make it easier for small business customers who need more than just email messages to stay connected to their teams and customers.

Google Workspace + FreshBooks (Video Summary)



FreshBooks
about the author

If your books are a mess and you’re looking for an easy fix, FreshBooks is that solution. It’s software that makes billing, accounting, and client service easy for business owners. Get automated invoicing and payments to save you 550+ hours/year, reports that tell you how things are going, and access to time-saving tools for your whole team. Cool right? We’ve got a website with all the details, a Twitter account that’s pretty sweet, and a Youtube channel packed with awesome videos.