10 Best Mileage Tracker Apps for 2024

For many of us, mileage tracking is an essential process. Whether you’re keeping track of wear and tear on your vehicle for tax purposes, billing mileage to your clients, or keeping track of vehicle usage for your employer, a reliable mileage tracker pays for itself in no time. But with so many options on the market, finding the best app for you can be tricky. In this guide, we’ll review the best mileage tracker apps in Canada.

Table of Contents

• FreshBooks
• MileIQ
• Everlance
• TripLog
• QuickBooks Online
• Hurdlr
• Zoho Expense
• SherpaShare
• Stride
• MileageWise
• Comparison Table for Mileage Tracking Apps
• How to Choose the Best Mileage Tracking App

Of the many mileage-tracking apps available, some are more suited to your needs than others. It’s worth looking into each feature, drawbacks, specialties, and pricing to find the best mileage-tracking app for your unique situation.

1. FreshBooks

FreshBooks makes tracking mileage, categorizing trips, and viewing your tax deductions simple. It’s especially useful for small businesses that need a powerful option that doesn’t require a team of accountants to manage, making it an ideal choice for handling moving expenses efficiently.

Setting up FreshBooks to track your mileage is simple. Enter some information to set up the app, and you’re ready to start tracking each trip you take. The app collects data on your trips and allows you to review and categorize them at your convenience. Simply swipe left to mark it as a personal trip or swipe right to mark it as a business trip. The app will prompt you to review trips periodically to help you stay on top of this important job.

Features

The FreshBooks mileage tracker app is a fantastic option for small and medium-sized businesses—it’s likely the only mileage-tracking app you’ll ever need. Features include:

• Hands-off tracking capability
• Simple trip review 
• Manual trip entry
• Ongoing tracking of potential deductions
• Easy report generation
• Integration with other FreshBooks features (e.g., Receipt & Expense Tracking, Invoicing Software, Tax Preparation Software)

Pricing

The mileage app is free with all FreshBooks packages (including during the 30-day free trial), starting at $22 CAD/month.

2. MileIQ

MileIQ is considered among the best mileage tracker apps. It works by capturing and classifying trip data as either business or personal. It offers a handy user interface for mobile and desktop and even generates quick reports, which is useful for tax purposes.

Features

• Automatic mileage tracking
• Simple user interface to make tracking easy
• Monthly billing, ideal for shorter-term projects
• Excellent reporting features to make tax time a breeze
• A well-designed app with plenty of built-in features to classify trips

Drawbacks

• No integration with bank and credit accounts for other expense tracking
• No features for route planning
• No time-based clock-in feature for employee tracking
• Limited phone support
• Occasional issues with trip accuracy
• Uses a significant amount of phone battery

Pricing

MileIQ offers 40 free tracked trips per month. You can track more than that by upgrading to the Unlimited plan for $4.99 a month.

3. Everlance

Everlance is a straightforward solution for tracking business-related trips. Though it lacks many extra features that tie it into your other accounting needs, this simple platform makes tracking and categorizing your mileage throughout the month easy. 

Features

• Intelligent drive technology to detect when your trips begin and end
• Easy trip review process to categorize your expenses
• Integration with accounts for other expense tracking
• Handy data report generation
• Option to include notes and photos for more details of your trips
• Management dashboard for the business plan

Drawbacks

• High price tag compared to features for the business plan
• No tools to help you manage your workflow
• No support for multi-currency expense tracking

Pricing

Everlance offers a free plan (up to 30 trips per month), a Premium plan for $8 a month, and a Premium Plus plan for $12 a month.

4. TripLog

This cloud-based mileage and expense tracker is another popular option for individuals and businesses. Offering automatic trip tracking, a simple trip review process, and several ways to track mileage, TripLog is considered a solid option among users.

Features

• 6 ways to track your mileage
• Route planning features for more efficient trips
• Auto-generated, tax-compliant reporting tools
• Automatically calculated tax deduction
• Time and scheduling add-ons on business plans
• Integration with several third-party accounting software platforms

Drawbacks

• No auto mileage tracking on unpaid plans
• Companies that need mileage tracking for more than 10 users must upgrade to an Enterprise plan
• High cost to add additional devices to an existing plan
• No phone or live chat support for users

Pricing

Pricing for TripLog starts at the free plan for individuals. The paid individual plan is $5.99 per user per month. Business plans start at $10 monthly per user.

5. QuickBooks Online

QuickBooks Online (QBO) is one of the most popular accounting software options. So many also rely on it for mileage tracking. QBO is well-suited for freelancers and self-employed individuals.

Features

• Easy categorization of business and personal trips
• Simplified tax deduction calculation based on set mileage rates
• Quick integration with your accounting software
• Advanced reporting options for businesses

Drawbacks

• Use of standard deduction rates, making it hard to calculate custom rates for employee compensation
• Very expensive for businesses to track mileage for many employees
• High price overall

Pricing

QuickBooks Online prices start at $30 per month for the Simple Start plan. Businesses that need more users will have to spring for the Essentials plan ($55 monthly), Plus plan ($86 monthly), or Advanced plan ($200 monthly), depending on how much tracking they need to do.

6. Hurdlr

Hurdlr is a popular option in the lightweight class of mileage tracker apps. It’s best suited for freelancers, small businesses, and self-employed individuals, offering a simpler system in exchange for an affordable price tag.

Features

• Manual, semi-automatic, and auto-mileage tracking
• Automatic tax tracking based on your mileage info
• Integration with Hurdlr’s Income & Expense tracking, Invoicing, and Accounting software components
• Allows you to calculate billable hours
• Useful support site for troubleshooting and how-tos

Drawbacks

• No option to track actual expenses for mileage deductions
• Semi-automatically tracked trips can’t be classified as personal
• Pro plan is only billed annually
• No support for multi-currency expense tracking
• No phone support for users

Pricing

Hurdlr offers a competitive free plan that allows you to track unlimited trips manually. For additional features like automated mileage tracking, you’ll have to go with one of their paid plans, which starts at $10 per month.

7. Zoho Expense

Another very common tracking option, Zoho Expense, is a robust all-in-one solution for your mileage tracking needs. 

Features

• 4 ways to track your mileage (including a distance covered option, which lets you set a custom rate per kilometre)
• Receipt auto-scanning included in paid plans
• Corporate card reconciliation
• Access delegation options
• Multi-currency expense tracking
• Receive direct reimbursement via the Zoho app
• Integration with some third-party accounting software

Drawbacks

• Tricky user interface to learn for new users
• Occasionally confusing process when navigating multiple features
• Very limited functionality on the free version

Pricing

Zoho Expense’s free plan allows up to three users. You can add more users and gain additional features for $3 monthly per user (billed annually). There is also an annually billed $5 per user, per month plan, which adds unlimited receipt scans and purchase requests, and an additional $8 per month charge per user for integration with travel management tools.

8. SherpaShare

SherpaShare is one of the more unique options on the list, as it was specifically designed for on-demand, self-employed workers—such as rideshare drivers. It’s a great option in very specific cases.

Features

• Heatmap feature lets rideshare drivers pick areas that need to be served, allowing strategic planning for drivers
• Unlimited auto tracking
• Manual tracking
• Integration with Uber driver’s app
• Easy charting of revenues and profits
• Tracks earnings and expenses
• 24/7 Priority phone support on Super Premium plans

Drawbacks

• No free version is available (except for the 14-day free trial)
• Not suitable for other use cases besides rideshare drivers

Pricing

The basic version of SherpaShare is available for $5.99 per month (or $4.99 per month if billed annually). The Super Premium option, which includes Priority support and special promotions, costs $120 a year.

9. Stride

Stride is a simple, free, no-fuss app that has long been used to track mileage on Android and iOS. It has remained a very popular option for many years.

Features

• Built-in GPS tracking
• Automated reminders and push notifications
• Some ability to track other business expenses
• Extremely simple user interface

Drawbacks

• No automatic trip tracking (manual only)
• No additional features, such as credit card account integration
• No option to distinguish business and personal trips
• The app automatically shuts down after 30 minutes of not moving, potentially creating problems
• Limited user support

Pricing

Stride is completely free and does not offer any paid or premium plans.

10. MileageWise

MileageWise is both an app and web dashboard tool designed specifically for tracking mileage. It offers quick reporting tools and an easy-to-use interface, helping you make deductions more efficiently. 

Features

• Automated tracking for mileage through the app
• Auto-classification for business and personal trips
• Built-in tax-compliance features for reporting
• Retroactive mileage log adjustment tools
• Secure cloud-based tools on web and mobile platforms
• Simple user interface
• Free trial

Drawbacks

• No monthly billing for annual and lifetime package options
• No tracking features for non-vehicle-related expenses
• No credit card account integration
• Limited accounting software integration

Pricing

MileageWise offers several packages, starting at $6.99 per month per vehicle for the Small Business with Ongoing Tracking Plan and up to $623 per year per vehicle for the Concierge Plan with retrospective mileage log preparation.

Comparison Table for Mileage Tracking App

Looking to review the top apps for tracking your mileage at a glance? We’ve prepared a table of the best apps, comparing their standout features and free trial options.

Mileage Tracker App	Free Trial	Standout Features
FreshBooks	Free 30-Day Trial	FreshBooks offers the best Small  Business Mileage Tracker App with Automatic Mileage Tracking,  Accounting Integration and Receipt & Expense Tracking
MileIQ	14 Days Trial	Automatic Mileage Tracking, Integration with FreshBooks
Everlance	7 Days Trial	Simple Interface, Automatic Mileage Tracking
TripLog	15 Days Trial	Multiple Ways To Track Mileage, Photo Capture for Expenses
QuickBooks Online	30 Days Trial	Automatic Mileage Tracking, Invoicing, Expense Tracking, Accounting, Payroll Integrations
Hurdlr	7 Days Trial	Apps and Bank Integration
Zoho Expense	14 Days Trial	Customizable Reports, Integration with Zoho Apps
SherpaShare	14 Days Trial	Automatic Mileage Tracking, Reporting, Special Features for Rideshare Drivers
Stride	Free	Free Mileage Tracker
MileageWise	14 Days Trial	Automatic Mileage Tracking, Reporting, Integration with other apps

How to Choose the Best Mileage Tracker App

How do you determine the best business mileage tracker option for your needs? There are several factors to consider when selecting the best way to track mileage.

Additional Features

Mileage tracking is one thing, but what if your vehicle expense app also helped you with other aspects of your financial needs? Many of the best apps for tracking mileage offer integration with accounting software, auto-generated reports for profits, expenses, and revenues, and synchronization with your bank and credit card accounts. FreshBooks features many of these handy add-ons, making it a great place to start when searching for a more complete accounting solution. 

Pricing

As a business, you naturally need to balance the benefits of a vehicle expense tracking app with its price tag. Thankfully, there’s a great variety of price points out there, meaning you’ll always be able to find the right app at the right price. For example, FreshBooks pricing starts as low as $11 per month, a cost that includes access to countless other accounting software tools and features.

Ratings and Reviews

Last but not least, it’s vital that you learn about different mileage trackers for businesses from the people who actually use them. It’s an especially good idea to look for reviews from people in similar industries—this will help you find an app well-suited to your specific needs. FreshBooks is a well-reviewed option across countless industry niches. We boast a 4.5/5 rating on GetApp, 4.5/5 stars on G2, and 4.5/5, according to Capterra, and were ranked as ‘Outstanding’ and given the Editor’s Choice in PCMag’s software review.

More questions about tracking mileage or how to choose the best mileage tracker app in Canada for your needs? Here are answers to the top questions on this topic.

How do I get mileage tracking reports in FreshBooks?

FreshBooks makes it simple to get vehicle distance tracking reports. Simply send the report straight to your email via the FreshBooks mobile app by clicking the ‘More…’ button, then attach it to an email and send it away. Alternatively, download the file through the ‘Reports’ section from our desktop platform.

How much does this feature cost?

Mileage tracking is included completely free with all FreshBooks plans! This means you can get vehicle expense tracking capabilities on top of our countless other accounting and tax prep services, all at no additional charge. FreshBooks plan pricing begins at just $11 a month for our Lite plans.

How does the mileage tracker app work?

FreshBooks makes tracking mileage simple. Set it up with your location services and some other basic information. Then, simply let the app automatically track your trips. Periodically review your trips and classify them as either business or personal, and watch as your tax-ready mileage expense log is automatically generated.

Can Google Maps track my mileage?

Google Maps isn’t a great solution for tracking mileage. It keeps a record of your travels, but it would take a lot of manual work to convert this data into usable information for taxes or employee compensation. We recommend a mileage tracker app, a tool for tracking mileage for businesses, such as FreshBooks.

How do I track my mileage for taxes in Canada?

The best way to track mileage for Canadian tax purposes is an all-in-one solution like FreshBooks. Our app automatically tracks your trips, makes it simple to categorize them, and automatically generates mileage expense reports ready to be used for usual tax filing purposes.

Is there a completely free mileage tracker app?

Yes, there is a completely free mileage app: Stride. Stride is undeniably useful for basic tracking, considering there is no price on it whatsoever. For more in-depth tracking and reporting functions, however, it’s recommended to go with a paid but affordable option, such as FreshBooks.

What is the best way to track mileage?

The best way to track mileage is with a specifically designed tracking app. There are countless options—look for one with automatic tracking, trip categorization, and built-in reporting features. One great example is FreshBooks, which offers all of the above for as little as $11 a month.

Save Time on Mileage Tracking with FreshBooks

Tracking mileage accurately is essential for many businesses, entrepreneurs, and freelancers. But it shouldn’t cost you much time or money to create comprehensive mileage logs for tax and payment purposes. FreshBooks is the best distance-tracking app for small businesses and self-employed individuals. 

It offers in-depth functionality for all your tracking needs and integrates seamlessly with the rest of our accounting software platform. Add on our simple user interface and outstanding customer support, and you’ll see why so many depend on the FreshBooks mileage tracking tool. Try FreshBooks free today!

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