10 Best Timesheet Software for 2024
Using online timesheet software is an easy way to track all of your company’s projects at a glance. You can monitor labour costs, and with the right software in place, you will also be able to create accurate invoices for your clients with just a few clicks.
The following is a review of the 10 best software options currently available. Learn how your company can stay on track financially, track employee time management, and ensure wages are correct every time.
Table of Contents
- 10 Best Online Timesheet Software
- How to Choose The Best Timesheet Software
- Comparison Table for Timesheet Software
- Streamline Your Time Tracking with FreshBooks
- Frequently Asked Questions
10 Best Online Timesheet Software
Each of the top 10 time tracking software options has its pros and cons, and we hope you will find the best fit for your small business using this helpful guide.
1. FreshBooks (Best Overall)
FreshBooks has been rated the best overall timesheet tracking software, with the top features, best pricing, and simplest interface. When running a business, you need to be paid for all time spent on any given client project. Using FreshBooks to document your hours will ensure you aren’t doing unpaid labour, while making it easier to invoice clients with just a few clicks.
FreshBooks is the best timesheet software because of its easy-to-use interface. You and your team can manually log your time in your online timesheet, or utilize a timer, allowing you to add your time to an invoice in minutes.
You can track the time employees spend on any particular product, monitoring employee productivity and your budget at a glance. You can also use a simple job timer feature to automatically log time spent working.
FreshBooks is also an invoicing software, and can automatically generate accurate, customizable invoices for clients based on your timesheets.
As an employer, you can easily see how projects are coming along at a glance to keep your team on track using FreshBooks project timesheet software.
FreshBooks offers several tiers, the Lite ($22 CAD/month), Plus ($35 CAD/month), Premium ($60 CAD/month), and Select (customizable to your unique business needs). This allows you to choose the right level of service you need, without paying for unnecessary extra features.
Employees have the option to use start-and-stop timers, or manually enter their hours into a timesheet, on a desktop or mobile app. This ensures on-time and accurate paycheques while allowing employers to see how much time goes into each project.
Employers can also integrate Harvest timers into other apps and workplace tools to generate reports and for easier invoicing, reporting, and record-keeping purposes.
Harvest is expensive for those with a larger team, as you have to pay separately for each member, and there is no option for clients to be billed monthly, so companies must pay for a full year in advance. The project search function can also be confusing to some clients.
Harvest offers a free 30-day trial to new clients that allows 1 person to work on up to 2 projects. The client must then upgrade to the Pro package, at $10.80 per “seat” per month, billed yearly.
Scoro is a top online timesheet software because of its intuitive interface and its easy invoicing, project management tools, team optimization, and time-tracking integration that allows you to do it all in one place.
The Scoro customer service has been reported by customers as being slow and unresponsive in some cases, leaving customers frustrated. It can also be difficult to modify certain options, making it less customizable than other software brands. You must also have a minimum of 5 users.
If you opt to pay monthly, the cost for the Essential plan is $35 per month, it is $53 per month for the Standard, and $90 per month for the Pro package. The Ultimate package price is not listed. If you pay annually, prices are slightly discounted.
Onboarding costs range from $2,199 to $4,999, depending on the features you want to implement in your business.
4. Toggl Track
Toggl is an intuitive web-based service created to help businesses manage multiple projects and tasks using features like a simple drag-and-drop interface that is easy to manipulate and modify. It makes time tracking easy, without constant surveillance, so employees are not resistant to its use, and there is a generous “free” tier that lets freelancers and sole proprietors track their time used on a project.
Calendars, schedules, and invoicing features cannot integrate with Toggl Track, so you will likely have to use multiple applications. The paid tiers can also get expensive if you have a large team, as you have to pay for each user.
If you have 5 or fewer employees, Toggl Track is free to use. The starter package is $10 per month per user, the Premium is $20 per month per user, and clients can tailor the Enterprise level tier to their complex organization’s needs.
ClickTime is a top-rated timesheet management software because it is an intuitive product, with great support. It makes it easy to gather employee hours and to ensure projects are running as predicted. It offers automatic timesheet reminders, completion dashboards, customizable timesheets, overtime/expense tracking, and more in a convenient mobile app.
The customization options on ClickTime are limited, so for projects that require several tiers of task lists, you may need to utilize a secondary solution. Reporting options are also limited, causing administrators frustration.
The cost of ClickTime per user per month starts at $10, for up to 25 users. The Team tier is $13, for up to 200 users. The Premier is also for up to 200 users, at $24. Companies can also have ClickTime customized to their unique business needs in the Enterprise tier.
6. Zoho Projects
Zoho is a cloud-based solution that offers scheduling and time-tracking services, along with document sharing, Gantt charts, and task automation. Its simple timesheet system records billable and non-billable hours, absences, and breaks on a daily or weekly basis, with easy analytical report generation and simple integration into third-party apps.
There are no premade templates available on Zoho, so you will have to spend some time first building your own configurations that work for your business. The built-in team messaging function may be confusing for teams that already use Slack or another messaging service as well.
Zoho offers up to 3 users free use, but you can only manage 2 projects at a time. Per month per user, the Premium package is $6.50, while the unlimited Enterprise package is $13. There is a discount if you pay for a year upfront.
Timesheets.com is a low-cost alternative that small businesses can use for scheduling, expense tracking, time off, and accruals along with employee online time tracking app services. It integrates with payroll service apps, and the interface is easy to use. There are also several free add-ons, like expense tracking, custom calendars, and HR tools.
Leave requests are not user-friendly and cannot be changed unless deleted by a supervisor. It can also be confusing for managers when writing notifications to employees.
This software is free for a single user or freelancer, a Standard package is $5.50 per user per month, and a Nonprofit package is $4.40 per user per month. You can also join for a free trial before committing.
TimeCamp works across all platforms, offering time tracking, project monitoring, and invoicing services. It allows automatic time tracking, along with manual timesheet entry, with a project “tree” structure that lets users add tasks and subtasks to their day to stay organized. It tracks employee attendance and can handle some simple payroll tasks.
It does not have the most intuitive dashboard, and users have mentioned they would prefer an improved mobile app with better usability.
TimeCamp doesn’t just have a free trial, it offers a free tier, for basic timekeeping and tracking. If you pay annually, prices per month per user start at $2.99 for the Starter tier, $4.99 for the Premium tier, and $7.99 for the ultimate tier. If you opt for monthly payments, it is $3.99 for the Starter tier, $6.99 for the Premium tier, and $10.99 for the Ultimate tier.
9. Time Doctor
Time Doctor is a user-friendly advanced timesheet software with time management features, project management tool functionality, and employee monitoring and GPS tracking (location tracking) services for hybrid, work-from-home, and outsourced teams. You can create invoices directly from within the Time Doctor app as well.
The timer has been reported to stop without notifying the client when the internet connection lags or is lost, leading to frustrating timesheet confusion. There are also difficult synchronization problems that cause tasks to disappear at times. Team members may also not like the level of behavioral monitoring available on this software.
You can try Time Doctor for free for 14 days, then choose a $5.90 (per user per month) Basic package, the $8.40 (per user per month) Standard package, or the $16.70 (per user per month) Premium package.
Smartsheet is intuitive and easy for employees to learn, with excellent training and customer service support. It is also customizable and supports a variety of time and expense-tracking automations and integrations.
You cannot work using Smartsheet when offline, which is very inconvenient for workers who are on the road or in remote areas. Time tracking is only available at the Business tier, and you have to use a third-party tool for invoicing. It can take a while for new users to understand everything the software can do.
There are several tiers, starting with the free level, for 1 user and up to 2 editors. The Pro level is $9 per user per month, with a maximum of 10 users. Next is the Business tier, costing $33 per user per month, with a minimum of 3 users. New customers can try any tier for free using the Smartsheet 30-day trial.
How To Choose The Best Timesheet Software
With so many options available, you may find it challenging to pick the right employee timesheet software for your company. The following are some important criteria to consider when deciding which one to choose.
If the software is too complex for the average person to understand, then it is not going to be very useful to your business. As a busy company owner, you don’t have time to teach staff how to use complex systems, so choosing software that is intuitive and easy to learn is imperative to an efficient and productive workplace.
FreshBooks offers a simple timesheet software solution that anybody can learn. Using FreshBooks makes it simple for employees to fill timesheets out, and allows you to track work timelines, pay employee salaries, and create invoices with just a few simple clicks.
Time Tracking Options
When you have employees who work remotely, who work on several projects at once, or who are working within several teams, it can become confusing trying to keep track of who is working where, and which client to bill. This is where employee time-tracking software features come in handy.
FreshBooks has a timer built into the app that employees can start and stop for each project they are working on, and it also allows you to manually enter time spent on each project for more accurate billing to each client as work is completed. You can pay employees accurately for their completed work without hours of complicated paperwork.
Being able to integrate your time-tracking software into other apps on your device gives you more control over your small business workflow while making life easier.
Some of the ways that FreshBooks works hand-in-hand with other apps include sending accounting journal entries directly to FreshBooks accounting software, connecting to and tracking time in the Trello online workspace, or integrating multiple desktop timers into your time tracking software for simpler employee time tracking and project management during work hours. You can see many more integration opportunities at the FreshBooks App store.
Running a successful business means keeping careful track of your overhead costs as much as it does tracking profits. When considering integrating new software into your company’s processes, you need to take the pricing into account to ensure its use is feasible.
FreshBooks pricing is not only competitive with other web-based software in the market, but you can also try the software completely free. New customers are also provided with a risk-free, 30-day money-back guarantee, so you have time to ensure the software will work for your company, without gambling away hard-earned cash.
Why pay for a simple timesheet software when you can choose a robust online solution that offers more for the same price?
At FreshBooks, along with time tracking features and timesheet generation, you also get FreshBooks features like easy-to-create customizable invoices, you can send out recurring invoices and payment reminders to clients and set up due dates and automatic late fees for those who forget to pay on time. FreshBooks makes it easy to stay organized, offer your loyal clients discounts, accept credit card payments, and keep track of all of your received invoices and other paperwork in one convenient location as a streamlined business solution.
Ratings and Reviews
- GetApp.com – FreshBooks Pricing, Features, Reviews, and Alternatives
- Forbes.com – FreshBooks Review 2023: Features, Pros and Cons
- G2.com – FreshBooks Reviews & Product Details
- Capterra.ca – FreshBooks
- Pcmag.com – FreshBooks Review
Comparison Table for Timesheet Software
The following is a comparison table, showing the free trial times and standout features of the best options currently available.
|Free 30 Days Trial
|Invoicing Software, Time Tracking, Projects Management, Financial Reporting, Estimating Software, and Several Amazing Features with Timesheet.
|30 Days Trial
|Real-time Insights, Time tracking
|14 Days Trial
|Real-Time Dashboards, CRM
|30 Days Trial
|Calendar Integration, Time Tracking Audits
|14 Days Trial
|Customizable Platform, Time Tracking with Stopwatch,
|10 Days Trial
|Timer for Tasks, Integrated Timesheets
|30 Days Trial
|Hourly Time Clock, Mobile Time Tracking
|7 Days Trial
|Productivity Tracking, Attendance Tracking
|14 Days Trial
|Productivity Alerts and Reminders, Employee Screen Capture
|30 Days Trial
|Online Time Tracking Features, Expense Tracking
Streamline Your Time Tracking with FreshBooks
Time tracking software is important because it helps eliminate pay errors, tracks project time, and ensures all staff are paid in a timely manner.
FreshBooks is an incredibly useful, user-friendly option for small businesses that is available in a mobile app or on the FreshBooks Chrome Timer. You can use it to track your team’s productivity, record time spent on a specific client’s project, and keep detailed records of completed work.
Try FreshBooks free today to see how it can help your small business thrive.
FAQs Regarding Timesheet Software
If you have further questions about which timesheet software for small businesses to purchase, and how they work, the following frequently asked questions may provide the information needed to make an informed decision.
How do I track time in FreshBooks?
Login to FreshBooks, then click on the section titled “Time Tracking” to start your timer or to manually enter the hours that you have already put into a project. Using time tracking ensures employees are paid for all time used working on a project, and that clients are billed accurately.
Does FreshBooks allow for team collaboration?
Yes, you can use FreshBooks as team collaboration software to collaborate with your entire team, a useful feature for those who have several projects on the go, for those on a group project, and for those who are working across multiple teams.
Can my employees track their time with Freshbooks?
Yes, all employees with access to FreshBooks can use the software to track their time on specific projects. This is especially useful, not only for payroll purposes, but so you, as the employer, can keep an eye on the progress of any particular project as it moves forward.
What is a timesheet system?
A timesheet system helps track how many hours employees have worked, so they can be paid accordingly. It may include time spent on a task, time in meetings, or billable travel time. FreshBooks makes it simple to track employee hours worked, even if they are remote, or on multiple projects.
What is a timesheet management system?
This is a system that uses employee timesheets to monitor productivity, invoice clients, or calculate payroll. FreshBooks’ top-rated timesheet software makes it easy to convert employee timesheets into usable data, so you can pay workers on time, accurately invoice clients, and monitor a project’s progression.
What is a project timesheet?
Put simply, a project timesheet is a sheet documenting the amount of time spent on any given project. FreshBooks makes it easier for employees to fill in their timesheets, either manually, or by using an integrated timer they can start and stop via the app on their mobile devices.
About the author
Sandra Habiger is a Certified Public Accountant with a Bachelor’s Degree in Business Administration from the University of Washington. Sandra’s areas of focus include advising real estate agents, brokers, and investors. She supports small businesses in growing to their first six figures and beyond. Learn more about her work at http://www.sixfiguresaccounting.com/ .