Free Invoice Generator
How to Create an Invoice With the Free Invoice Generator
The free invoice creator is a simple, user-friendly tool—and it does all of the arithmetic for you.
1
INVOICE HEADING
Stick with the standard template or opt for a more modern style. Change the colour of your invoice, and add your business logo if you wish.
2
COMPANY NAME AND CONTACT INFORMATION
Include your company’s name, address, and phone number.
3
CLIENT NAME AND DETAILS
Add the client’s name, address, and phone number.
4
INVOICE NUMBER
Enter your own invoice number, or allow the invoice generator to choose it for you.
5
INVOICE DATE
Enter the date of the invoice.
6
DESCRIPTION OF SERVICES RENDERED
Fill out a single line item detailing each product or service sold and the quantity.
7
COST OF SERVICES AND VAT
Enter the rate or cost of the services or products provided along with VAT.
8
PAYMENT TERMS, CONDITIONS, AND INSTRUCTIONS
Include information in these optional fields, such as notes you want to add to the invoice or the invoice terms and conditions.
9
PREVIEW YOUR INVOICE
Click the black “Preview Invoice” button near the top, and carefully review your work for accuracy. To exit preview mode, simply click outside of the invoice.
10
DOWNLOAD AND SAVE YOUR INVOICE
Once you’re satisfied with your work, click “Download Invoice.”
Confirm your email address, and click “Get My Invoice.” The download link for your invoice is automatically sent to your email address. The invoice will also open as a PDF on your computer screen.
1
INVOICE HEADING
Stick with the standard template or opt for a more modern style. Change the colour of your invoice, and add your business logo if you wish.
2
COMPANY NAME AND CONTACT INFORMATION
Include your company’s name, address, and phone number.
3
CLIENT NAME AND DETAILS
Add the client’s name, address, and phone number.
4
INVOICE NUMBER
Enter your own invoice number, or allow the invoice generator to choose it for you.
5
INVOICE DATE
Enter the date of the invoice.
6
DESCRIPTION OF SERVICES RENDERED
Fill out a single line item detailing each product or service sold and the quantity.
7
COST OF SERVICES AND VAT
Enter the rate or cost of the services or products provided along with VAT.
8
PAYMENT TERMS, CONDITIONS, AND INSTRUCTIONS
Include information in these optional fields, such as notes you want to add to the invoice or the invoice terms and conditions.
9
PREVIEW YOUR INVOICE
Click the black “Preview Invoice” button near the top, and carefully review your work for accuracy. To exit preview mode, simply click outside of the invoice.
10
DOWNLOAD AND SAVE YOUR INVOICE
Once you’re satisfied with your work, click “Download Invoice.”
Confirm your email address, and click “Get My Invoice.” The download link for your invoice is automatically sent to your email address. The invoice will also open as a PDF on your computer screen.
Benefits of Using an Online Invoice Generator
Look Like a Pro
Create professional-looking invoices right out of the gate with customisation options that reflect your company’s colours and incorporate your logo. Since online invoices are templated, you’ll never leave out important information—it’s tough to make mistakes with an invoice maker.
Save Time
An online invoice maker does the heavy lifting for you—just enter the information already at your fingertips, and the generator creates the invoice number and performs the calculations. You can even have invoices generated and sent automatically.
Save Money
Time is money, and online invoicing is a great way to streamline your accounting processes and reduce the time you spend creating and managing invoices. The accuracy and efficiency of online invoicing keeps your bookkeeping up-to-date and makes it easy to track payments.
Reduce Errors
As you will be submitting this to HMRC, you want to ensure there are no errors. Keep your invoices accurate and your books balanced with online invoicing. Online invoicing provides easy access to all the information you need to file your quarterly or annual tax payments and stay on track financially throughout the year.
Go Paperless
An online invoice generator makes quick work of sending your invoices electronically—no paper necessary. Keeping digital records also allows you to have your documentation on hand for the HMRC’s 6-year requirement. Create, send, edit, and manage your invoices all in one place, and save money on paper, ink, envelopes, and postage while reducing your impact on the environment.
Create Your Free Invoice Now or Try MTD Compliant FreshBooks Invoice Software for Free
Free Invoice Generator vs. FreshBooks
Running a business is more than just invoicing. Payments, recurring invoices, and managing the full scope of each project all impact the future success of your business. With FreshBooks, you can ensure clients can pay invoices as quickly and easily as possible while managing client communication and setting your bookkeeping up for tax time success. Check out the comparison chart below to see if your business needs the full force of the FreshBooks platform.
Free Invoice Generator
VS
FreshBooks
Features
Free Invoice Generator
Customizable invoice templates
Printable for clients who love snail mail
Email invoices to clients for free
Accept safe and secure online credit or debit card payments on invoices
Add a payment schedule, automate late payment reminders and fees
Keep track at a glance of who will get paid and who has not
Easily set up deposits for projects
Easily add a discount to your next invoice online
Automate your invoices for recurring work in online payments and subscriptions
Submit VAT returns and review past submissions
Get a VAT return report
MTD Compliant
Create and send invoices from your mobile device
Sign up for a free FreshBooks trial today
Try It Free for 30 Days. No credit card required.
Cancel anytime.
View Our Invoice Template Gallery
Choose from a range of invoice formats and templates, and customise them to suit your business.
Helpful Invoicing Resources
Check out these helpful pages and articles to learn more about HMRC invoice requirements and how VAT works, plus everything you need to know about Making Tax Digital.
HMRC Invoice Requirements
How Does VAT Work in the UK?
What Is Making Tax Digital: An Extensive Guide
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Frequently Asked Questions
An invoice generator is an online tool that helps you create clean, professional invoices for your business that can be sent electronically or downloaded as a PDF. Invoice generators make it easy for business owners and accountants to calculate VAT and send and file invoices paperlessly using standard invoice templates or tailor unique invoices that suit your business’s specific needs.
Using a generator tool for invoicing is fast and simple, saving you time—especially if you opt to have your invoices automatically generated and sent. Auto-invoicing streamlines accounts receivables, increases organisational efficiency, and saves paper and postage.
An invoice should contain the seller’s business name and address, the buyer’s name and address, a detailed list of all items or services purchased, an invoice number, an invoicing date, a due date, payment processing terms, VAT, and the total amount due upon receipt.
Yes—with an invoice generator, you can create and send mobile invoices from wherever you are and whatever device you’re on. FreshBooks allows you to generate and send a finished invoice from your mobile phone in minutes using the FreshBooks app, available on iOS 9.0 or higher or Android 4:2 or higher.
There are many benefits to using an invoice generator. It saves time by automating the invoice creation process. It improves accuracy since it does all of the arithmetic for you. Invoice generators allow you to automate invoice tracking, and they make it easy to create invoices that look sleek and professional.
To use an invoice generator, you’ll need several key pieces of information: Your name and contact information, the recipient’s name and contact information, the invoice number and date of issue, the products or services provided and their cost breakdowns, the payment terms, and remittance information.
Yes. FreshBooks invoice template generators allow you to customise the colours of your invoices, add your company logo, choose your own font, or add background images. Invoice generators make it easy to design professional, branded invoices.
Yes—many. One of the best things about some invoice generators is that you can integrate them with many different types of accounting software—including FreshBooks. This makes invoice generators a great way to streamline your invoicing and payment processes.
No. An invoice is different from an estimate or a quote. However, with just a few clicks, FreshBooks can be used to create estimates or quotes. This can be useful in situations where your client wants to see how much a project or product will cost before committing to it. Try FreshBooks for Free.
Yes. You can use most invoice generators on your mobile device. As long as the generator is responsive (which just means they adjust their layout depending on the type of device you’re using). Some invoice generators have an app you can download to your mobile device for invoicing on the go, making these great for freelancers and those who work out of the office.
Yes. Many invoice generators, including the FreshBooks Invoice Generator, allow you to adjust the currency based on where your client is located. This feature is ideal for people who trade goods in multiple countries or have customers who live all over the world. Even better, some invoice generators will automatically convert your currency into the selected different currency based on the exchange rate at that time.
To make a VAT invoice MTD compliant, you’ll need to include the following:
- Your business name
- Your business’s main address
- The buyer’s name
- The buyer’s main address
- Date
- VAT numbers for the buyer and seller
- A description of the goods or services provided
- VAT and value of the goods or services
- The VAT rate charged
The Free Invoice Generator allows you to create one invoice, but customers can create an unlimited number of invoices using the FreshBooks invoice generator. FreshBooks invoice generator produces professional invoices that allow you to put your business on autopilot so you can focus your time on what matters most.
