The Best Invoicing for Freelance Designers
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Freelance designers need clear and detailed invoices that are also visually pleasing. Branding is important to freelance designers, so you should have an invoice template that’s easy to customize or stylish enough to use as is.
Free freelance design invoice templates from FreshBooks will impress your clients while simplifying your invoicing process.
Download the free FreshBooks freelance design invoice templates in popular formats like Word, Excel, PDF, Google Docs and Google Sheets. Then, customize them to suit your needs. You can find our other free invoice templates here.
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What Is a Freelance Design Invoice Template Used For?
A freelance design invoice is used to bill clients for design work provided by freelancers or small businesses that specialize in design.
A freelance design invoice should also be a marketing document. It should include branding such as your logo and be clean and modern. A professional, stylish invoice will make clients feel more confident about your design business and as a result, about paying you.
Freelance design invoices can be used by:
- Graphic designers
- User experience (UX) designers
- Interior designers
- Fashion designers
- Web designers
- Video editors
- Multimedia artists and animators
- Animation designers
- Motion graphics designers
- Industrial product designers
Freelance designers charge their clients using one of these methods:
- Hourly rate
- Project-based pricing
A freelance design invoice includes fields that let you plug in your hourly rate and number of hours worked and calculate the subtotal. Or you can insert your flat fee per service and add them up to find the total. A detailed description of each service should also be included.
This way, the client knows exactly what they’re paying for and are more likely to submit payment on time.
How to Create a Freelance Design Invoice
Download the free template and simply list the services provided, plus cost. Customize it by adding your logo or a custom message to the client.
Follow these steps to start creating your own invoice:
- Download your free freelance design invoice template
- Add your contact information: company name, your name, address, email address and phone number. This way, the client knows exactly how to get in touch if they have any questions
- Insert your logo, if you have one
- Fill in your client’s contact information such as company and contact name
- Add an invoice number, invoice date and payment due date
- List the services provided and add a description of each. Be specific. “Design of three options for new company logo” is better than simply writing “Logo”
- Add prices for each service, whether it’s a project fee or hourly pricing (multiply your rate by the number of hours)
- Add sales tax, if required by your state
- Add anything that affects the total like a discount or balance owing
- Calculate the total
- Insert payment terms at the bottom such as late fees and payment methods you accept. Include account information such as a PayPal ID, international transfer details or how to make out a check
- Send the completed invoice to your client online via email. Or print it off and send via regular mail
A clean, uncluttered invoice eliminates confusion with your client. The free template organizes your information so it’s easy to scan and understand.
Since branding is vital for freelance designers, you might also consider adding a personalized message to your client. Simply thank them for their business and let them know you’re looking forward to working with them in the future. As a pro-tip, don’t forget to mention the client by name.
Here are some sample thank-you messages for invoices:
- Thank you for being our customer since 2013. I look forward to serving you in the future.
- Thank you for your business
- Thank you for the opportunity to serve you over the past three years. We appreciate your ongoing business
- We appreciate feedback on our work, so please get in touch if you have any comments or concerns
- Let us know how we did. Write a testimonial: firstname.lastname@example.org
Invoice Types for Freelance Designers
Perhaps you’re doing one-off freelance design or ongoing work with a long-term client. The type of project and payment structure will determine what kind of invoice you choose.
Selecting the right invoice template will speed up your invoicing process and provide clarity to the client. Here are the most common invoice types in freelance design:
- Standard Invoice: The most basic invoice format that can be customized for all types of projects and pricing structures.
- Automatic Invoice: Also called a recurring invoice. A great option if you bill your clients the same amount every billing cycle for the same work.
- Prepaying Invoice: This invoice is used to charge your client for a deposit or retainer on future work.
- Progress Invoice: Used for long-term projects where you bill the client in stages.
Download a Freelance Design Invoice Template for Free
Simply download the free freelance design invoice template and easily create professional invoices for your freelance design business, whether you’re based in the US, Canada, the UK or beyond.
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