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Get your free electronic invoice templates
Save time on billing for any project. Download our free invoice template to create professional documents in minutes. You can easily customize the layout to match your brand and include all the necessary details to formally request payment. Stop building invoices from scratch and start sending polished payment requests today.
Professional electronic invoice template
Tired of slow invoicing? Save time with FreshBooks. From your desktop or mobile devices, you can easily fill out and create professional invoices in just a few clicks. Customize them with your business name and unique color schemes, set up recurring billing for regular customers, and include all your payment details. Send invoices instantly to enable swift online payments, helping you get paid faster than ever. Get your free invoice template today.
Our free invoice templates are now available in your preferred format: DOC, XLS, PDF, Google Docs, and Google Sheets. You can view the entire library here.
Download an electronic invoice template
How do you create an electronic invoice?
1. Log in to FreshBooks and click "Create New Invoice." Input your client's details, assign a unique invoice number, and set the invoice and due dates.
2. Add invoice details, like a list of your products or services with descriptions, quantities, and rates. FreshBooks automatically calculates subtotals, taxes, and the final amount due.
3. Customize, send, and add your payment terms, accepted payment methods, and any notes. Review for accuracy, then send directly to your client's email with one click.
4. Track and get paid. FreshBooks automatically tracks when invoices are viewed and sends payment reminders. Clients can pay instantly through the secure payment link included in every invoice.
Why you should choose FreshBooks over basic templates: Unlike static PDF templates, FreshBooks provides a powerful invoice generator to create a truly custom invoice. These electronic invoices allow for specific payment instructions, integrate with your accounting, automate follow-ups, and provide real-time payment tracking for faster cash flow.
Create electronic invoices instantly
Free. No credit card required.
What information needs to be on an electronic invoice?
Essential elements:
invoice number and date
seller and buyer details (names, addresses, tax IDs)
itemized goods and services with quantities and prices
tax breakdown and total amount
payment terms
Technical requirements:
machine-readable format (XML/JSON)
digital signature
compliance with local electronic invoicing standards (UBL, PEPPOL, etc.)
Additional (varies by jurisdiction):
VAT numbers
purchase order references
regulatory codes
Invoice types for electronic
The electronic invoice template gives you flexible options for digital delivery, automated billing, and online payments, helping you streamline every step of the invoicing process.
Below are common types of electronic invoices used across different industries:
Online invoice
This is a fully digital invoice you create and send instantly from any device. An online invoice is ideal for businesses that want real-time delivery and automatic cloud backup.
Digital invoice
This is a paperless format that removes printing and postage. It's perfect for billing clients who prefer receiving documents electronically and paying online.
Automated invoice
This is used when you want recurring invoices to send themselves on a schedule. It's helpful for retainer clients, subscriptions, or repeat monthly services.
Virtual invoice
A virtual invoice is created and accessed entirely online without desktop software. Team members can create and send invoices from anywhere.
E-Invoice
This is a structured electronic invoice that connects directly with accounting systems. An e-invoice syncs data automatically and meets digital tax requirements in many regions.
Download a free electronic invoice template
Stop wasting hours on invoicing. FreshBooks' free electronic templates automate your billing in minutes, not hours. Join thousands of businesses already saving time and improving cash flow with our professional, customizable invoices. Get your free template now and see why smart businesses choose FreshBooks over static Word or Excel files.
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