Limited-time offer: Get 60% off for 3 months. Buy now & save
60% Off for 3 Months Buy now & save
Why use an artist invoice template for invoicing
Artist invoice templates remove the time spent creating bills from scratch, allowing you to focus on your art rather than administrative work. Templates ensure you include essential information such as pricing for artwork, supplies, performance fees, and clear payment conditions with a due date. This helps prevent payment delays.
Professional invoices build credibility with galleries, clients, and businesses by presenting organized documentation. By streamlining your billing process, you save hours each month and can easily track transactions across multiple projects.
Get your free artist invoice template today
The artist invoice template is easy to customize without any design skills. Fill in your details, add your logo and artwork examples, choose a color scheme, and list services ranging from commissions to performance art. You can download the finished invoice in several formats. Choose PDF for email or websites, Word for editing, or Excel for managing financial records.
Complete the template once, save it, and follow the same format for future bills. This gives you a consistent way to charge clients and provide clear payment information.
Now available in DOC, XLS, PDF, Google Docs, and Google Sheets. View the entire free invoice library here.
Download an invoice template designed for artists
Makeup artist invoice template
Help your clients feel their best while keeping your business organized. This template is easy to customize, so you can check each line item, calculate totals, and send a professional invoice while staying focused on your creative work.
How to create an invoice for your artwork
Use a professional branded template that includes your logo and contact information. Enter your business and the buyer’s details, assign a unique invoice number, and add the issue date. Itemize all costs, including artwork and any additional services, with their prices.
Calculate the total by adding costs, taxes, and fees. Clearly state payment terms, due dates, and accepted payment methods with any relevant instructions, such as bank information or PayPal links. You can also add sections for additional terms, care instructions, or thank-you notes. Review the invoice carefully before sending.
Explore free artist invoice templates designed for beauty professionals, painters, and creatives.
Create art invoices instantly
Free. No credit card required.
When to invoice the client for your artwork services
For large commissions, request a deposit upfront before beginning the work. This helps secure payment and shows client commitment. For longer projects, consider milestone-based invoicing with payments at different stages.
Send the final invoice after completing the artwork and receiving client approval, but before delivering final files. For smaller commissions or hourly work, invoicing after completion is standard. Always include clear payment terms in your proposal or contract to avoid confusion and maintain professionalism.
Invoice types for artists
The artist invoice template gives you the flexibility to bill for materials, labor, creative services, and project stages with a clean, professional structure.
Here are the most common invoice types used by artists:
Standard invoice
A standard invoice is a simple bill for completed artwork, commissions, or creative services, listing materials, hours, and the final amount due.
Recurring invoice
A recurring invoice is ideal for ongoing creative work such as monthly retainer design services, regular classes, or workshop series.
repayment invoice
Sent when you require a deposit before beginning a commission or custom piece, a prepayment invoice helps secure commitment and covers upfront materials.
Time-based invoice
A time-based invoice is used when billing hourly for sketching, consulting, design revisions, or studio time rather than per finished piece.
Credit invoicE
A credit invoice is issued when lowering a client’s balance, refunding part of a commission, or correcting a previous invoice.
Debit invoice
A debit invoice is sent when additional charges arise after the initial agreement, such as extra revisions, added materials, or expanded project scope.
Mixed invoice
Combining credits and new charges into one document, a mixed invoice is useful for evolving commissions or multi-stage creative projects.
Download an editable art invoice template
Create invoices in minutes with a free art invoice template from FreshBooks. Designed for artists, illustrators, and creatives, these templates help you save time and get paid faster.
Customize your invoice with artwork titles, dimensions, shipping fees, or other details. Choose the format that suits your workflow, including Word, Excel, PDF, or Google Docs. Present clients and collectors with a polished invoice every time.
Ready to get started?
