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The Best Mileage Tracking App for Business Owners on the Go

The FreshBooks Mileage Tracking app tracks your trips to help get you the best return on your mileage-based tax deductions. So, don’t worry about forgetting to log trip info, and keep small business tax deductions all accounted for.

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Log Trips and Increase Deductions With the Free Mileage Tracker App

As a small business owner, you might need to track your miles in order to get reimbursed for your time and trip expenses and increase your mileage tax deductions. But an overflowing glove box packed with receipts, logbooks, and parking stubs is an unorganized nightmare—and certainly isn’t the most accurate approach.

With the free Mileage Tracking feature from FreshBooks, your miles (or kilometers) are automatically tracked, categorized, and logged so you always have a clear record of every trip come tax time. Skip the manual mile-counting and let the Mileage Tracking app record your mileage in real-time.

You also get a 100% IRS-compliant report that’s exactly what your small business needs at tax time (part of the FreshBooks small business accounting platform). You can generate detailed reports of all travel expenses and then share them with other team members.

Tracking business miles by hand can mean making costly mistakes that could result in fewer business tax deductions, which can really hurt your return. Rather than watching your glove box, back seat, and anywhere else in your car fill up with receipts and written records, use the Mileage tracking app to log your trips on the spot with an easy-to-use dashboard.

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Why Track Your Business Mileage?

If any part of your small business requires driving, tracking your mileage is a must. A good mileage tracker not only logs your miles but makes it easy to understand and file your mileage tax deductions—saving you money.

Small businesses that track and log mileage by hand run the risk of inaccuracies and not getting the deductions and tax returns they deserve. An automated mileage tracker like the FreshBooks app not only keeps you from missing any info, but it also provides an estimate of your mileage-related tax deductions.

The FreshBooks Mileage Tracking app gathers accurate expense and time data, so you’ll have a detailed, at-a-glance report you can use on your return come tax time.

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How Do Mileage Tracking Apps Work?

Mileage trackers use a GPS signal to track your vehicle’s movement from one location to another. Essentially, they record your mileage as soon as your vehicle starts moving and stops when you arrive at your destination.

Most manual methods involve you looking at your odometer and recording the difference in the reading between when you started your trip to when it ended. A mileage tracker app records that change automatically, does it more accurately, reduces the margin of error, and saves you time in the process.

Not every mileage log app or process is 100% accurate, so if you’re using something other than FreshBooks it’s worth comparing the data to your own odometer reading. However, using a business mileage tracker like FreshBooks is the superior option compared to keeping track of this information by hand or on an unreliable app. You can also manually edit trips if you need to.

How to Track Mileage for Your Small Business Taxes

If you’re a self-employed business owner, you can deduct your mileage from your taxes as long as the trip is for work purposes. Meeting with clients, going to the post office to send orders, or making sales calls all qualify as mileage tax deductions. Essentially, your tax savings increase right along with your odometer.

You can check the IRS website for the current standard mileage rate. The IRS recommends keeping a log of every mile you drive, either in a logbook or within your online accounting software. This information is then used to compute the deductible costs of using a vehicle for business.

You can track your mileage for taxes using a written log, saving your toll receipts and parking stubs, but this is often tedious and inaccurate. Your best bet is to use an automated mileage tracker to record your travel-related expenses.

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The Best Mileage Calculator for Taxes

The FreshBooks Mileage Tracking App records your 1099 business travel and expenses to help you save money on your tax bill. Instead of gathering your receipts or adding up your miles manually, you can use the app to track your miles and calculate the total automatically.

The FreshBooks app works as a mileage calculator for taxes, making it easy to identify your business travel miles and deduct them from your small business taxes. This makes claiming mileage on your taxes simple compared to estimating your expenses or digging through a pile of travel logs.

If you’re wondering how to track mileage for taxes, the answer is easier than you think. The free Mileage Tracking app removes the guesswork of calculating your travel expenses by hand and makes it easy to estimate your business tax write-offs. It works automatically as it tracks and sorts your car trips so you know what’s eligible to claim as business mileage for tax time and predicts the potential tax deductions for each trip.

You don’t need to be an accounting whiz to save money on your small business taxes. FreshBooks makes mileage tracking simple.

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Who Uses Business Mileage Tracking Apps?

All small businesses that have travel-related business expenses can use mileage tracking apps to log their miles. This includes any business that involves delivering goods, commuting to events, attending client meetings, transporting passengers and the like.

Some small businesses that may benefit from mileage tracker apps include:

  • Couriers
  • Pet sitters
  • Carpool drivers
  • Photographers
  • Salespeople
  • Event planners
  • Landscapers
  • Delivery drivers
  • Truckers

This list is far from exhaustive, as many different industries can benefit from mileage tracking in order to calculate their travel-related expenses. And, many job-related expenses are tax-deductible. The Mileage Tracking app from FreshBooks integrates with tax filing software programs to make estimating and filing your tax deductions a breeze.

Once you start tracking work trips, your mileage rate and deductions can take a huge chunk out of your yearly tax obligations. That means a free app could end up saving you tons of money come tax time.

Automate Business Mileage Tracking to Never Miss a Trip

There are many ways to track your business mileage, but none are as simple as using a free mileage tracking app. Forget keeping a manual log, organizing receipts, or rifling through a file cabinet— the Mileage Tracking app from FreshBooks keeps your travel logs organized in a simple, easy-to-access dashboard…oh and it’s automated too.

  1. 1
    Download the App

    Simply download the Mileage Tracking app to your iOS device to begin automatically tracking miles. You’ll be asked to fill out some information about your business to configure the app to your unique needs.

  2. 2
    Organize Your Trips

    The app automatically captures your trips in FreshBooks as you drive. That way, you never miss a trip and can view your travel history at any time. This makes it easy to capture your trips, view potential deductions, categorize your trips and produce an account of your mileage come tax time.

  3. 3
    Meet Tax Compliance

    Are you missing out on claiming tax deductions because trips aren’t logged in a compliant way? The FreshBooks Mileage Tracking app easily classifies your business trips so you know exactly what you can claim. You’ll have a detailed trip log you can trust.

  4. 4
    Capture Receipts On the Go

    You’re likely to have other travel-related expenses—like parking and toll fees—that need to be recorded. With the app, you can capture these receipts and stubs with your mobile camera and upload them to your account. This makes it easy to review and calculate your total travel expenses.

  5. 5
    Share Mileage Reports

    Your entire team can use the Mileage Tracking app to track their miles and share their trip logs in just a few clicks. That way, you get an estimate of your maximum business tax deduction based on all the billable miles logged under your business from each team member.

Make the Switch

If you’ve been tracking your business manually—or relying on rudimentary mileage trackers—it’s time to switch to FreshBooks. Our Mileage Tracking app integrates seamlessly with our small business accounting software to keep your travel expenses organized and create a detailed log for you to reference come tax time.

Try The New Mileage Tracking

Download the Mileage Tracking App for Free

Start tracking your miles with the FreshBooks Mileage Tracking app

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What if I Don’t Use iOS?

FreshBooks is currently working on releasing an Android version of the Mileage Tracking app. For now, the feature is only available on iOS. Still want to track your miles? FreshBooks seamlessly integrates with Everlance for Android users looking to log every trip, organize expenses in FreshBooks, and maximize their mileage tax deductions.