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The Best Hotel Accounting Software

The all-new Accounting Software from FreshBooks helps hotels spend less time on bookkeeping and more time keeping their guests comfortable and happy.

FreshBooks makes my life so much easier. I wish I had this when I first started my business!”

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4.5 stars

Get the easiest accounting software for hotel owners. Make billing painless with our powerful software that lets you send invoices and accept payments online quickly and easily.

Bookkeeping Software Built for Your Hotel

For day-to-day check ins, you handle payments up front. But, your hotel needs powerful, reliable billing software for everything else from conference room rentals to damage fees.

FreshBooks frees you from the hassle of paperwork with powerful features like professional invoice and estimates templates with user-friendly customization options. Set automatic payment reminders, get notified when the customer opens the invoice, accept payments online and much more.

Even better, all your data is securely stored in the cloud so you can access it anywhere, from any device. Add team members, too.

Discover how easy it is to do your bookkeeping with software that’s designed for hotel owners, not accountants.

Save Time

Spend more time taking care of guests and less time on your paperwork. Automatically import expenses from your bank account, convert estimates to invoices in seconds and set payment reminders.

Look Professional

Impress your clients with professional invoices that clearly outline services provided, payment terms and extra fees. Add your logo, a personalized message and other branding to make your invoices a cut above.

Get Paid Faster

Get paid 2x faster with billing software that lets you send invoices and accept payments online. Set it and forget it with recurring invoices or add a payment schedule to help clients pay on time.

FreshBooks Accounting Software Testimonial Videos

Invoicing Software and Time and Expense Tracking for Hotels

FreshBooks makes invoicing painless for hotels. Powerful features let you request deposits, add discounts, set up payment schedules and even automate late payment reminders and fees. See all of your paid and outstanding invoices at a glance so you know exactly who owes you what.

Email invoices to clients for free and accept payments online or print them off and mail them to clients who love snail mail. Either way, FreshBooks has beautiful templates that will make your billing shine.

FreshBooks also makes tracking hotels’ business expenses and preparing for tax time ridiculously easy. Connect your bank account and credit card and watch as your expenses are automatically imported and categorized. Keep on budget and know exactly how much you’re spending with easy-to-understand reports. 

Accounting App for Hotels That Offers Secure Online Payments

Do your accounting on the go with the FreshBooks app. Send professional invoices from the road, snap photos of your receipts and add them to your expenses and check the status of payments. You can even get notified of client comments and feedback and respond to them directly via the app.

FreshBooks also supports secure online payments. Clients receive their invoices via email and are free to pay them on whatever device they choose. Your FreshBooks app will then notify you as soon as they pay their bill.

And all mobile updates are automatically synced with all your devices and desktops so you can work with the latest information, wherever you are.

Choosing an Accounting Software for Your Hotel

Hotel owners want accounting software that’s web-based, has zero learning curve and can do everything they need and nothing they don’t. They also want an affordable solution that can keep pace with them as their business grows.

FreshBooks is designed for business owners, not accountants. It’s fun and friendly interface is a no brainer. Plus, it offers unlimited award-winning email and phone support if you need a little help. Get started right away with sending professional invoices and estimates online, accepting payments and managing expenses.

If you choose, you can also take advantage of our new double-entry bookkeeping system to get even more control over your hotel’s finances.

Even better, FreshBooks offers a 30-day free trial and budget-friendly plans that start at $15 per month. That’s way cheaper than hiring an accountant.

Get Paid Fast

You work hard for your money, so you deserve to get paid with no delay. Thanks to the innovative invoicing tool from FreshBooks, you can send invoices in just a few clicks. To get the most out of this feature, customize your invoice template with your business’s branding materials.

Once you send your professional invoices, your clients have a few ways to conveniently pay their bills. The two fastest options are via the FreshBooks website and app. This secure online payment platform allows your clients to pay in minutes. If you have recurring customers, they are welcome to create an account and keep a credit card on file. If they choose this option, the card will be charged within moments of receiving the invoice.

Save Time & Money

As a business owner, you know that time is money. By entrusting FreshBooks with your accounting, you can save both time and money. FreshBooks allows you to put major tasks on your bookkeeping to-do list – like invoicing, creating expense reports and generating business insight reports – in cruise control.

FreshBooks is also more affordable than a traditional accountant. The accounting software for distribution packages starts as low as $15 a month. It’ll make you wonder why you ever considered hiring an accountant.

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Accounting Software for the Hospitality Industry

Whether you run a vacation property rental, bed and breakfast, boutique hotel or hostel, you need accounting software to track expenses and send invoices.

FreshBooks saves you time and the expense of an accountant with its powerful, intuitive cloud-based accounting software.

These powerful features for the hospitality industry are available with all plans:

  • Automatically import expenses
  • Customizable invoices you can send online
  • Estimate templates to win new contracts
  • Accept credit cards and get paid faster
  • Simple dashboards to monitor your business at a glance
  • Powerful reports offer crucial financial insights
  • Project budgets to keep spending on track

Advance Your Hotel with Double-Entry Accounting on FreshBooks

While your guests are having a restful night’s sleep, you are doing everything you can to keep your hotel profitable and thriving. An important part of running a successful hotel is staying on top of your business accounts. That’s why at FreshBooks we give you everything you need in order to manage your accounting with ease.

Benefits of FreshBooks Double-Entry Accounting for the Hotel Industry

With double-entry accounting, you now have access to the most accurate data available. This ensures that no transactions are counted twice and that your balances are all up-to-date. Know the financial status of your hotel at a glance.

Double-entry accounting includes eight helpful features:

  • Cost of Goods Sold
  • General Ledger
  • Trial Balance
  • Chart of Accounts
  • Accountant
  • Access
  • Bank Reconciliation
  • Bank Sheet
  • And Other Income

From accurate balance sheets to an accounting of all expenses, our software has all the data you need in order to make informed financial decisions for your business. Never question whether your hotel is “in the black”. 

Get started with FreshBooks double-entry accounting.

Small Business Owners Love FreshBooks

3 Rings on average for your support call to be answered
24M+ People have used FreshBooks worldwide
120+ Countries have used FreshBooks

Award-Winning Support for an Award-Winning Product

No phone trees or pre-recorded voices. The FreshBooks Support Team is standing by to give you a hand. They always go above and beyond and you’ll speak to a real human in just a few rings.

T: 1-866-303-6061 E:

FreshBooks Integrates with All Your Favorite Apps

You can now customize your FreshBooks experience with a range of business-friendly apps. Take control of your business accounting with the help of these integrations.

Connect With Industry Leading Apps
To Level Up Your Accounting

FreshBooks integrates with lots of apps you already use (and some new ones you’ll be glad you found) to make running your business a breeze.

See all Integrations

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What Is the Best Accounting App for Hotels?

Manage your hotel’s finances from anywhere with the FreshBooks accounting app.

With a simple, intuitive interface and automatic syncing to all devices, the FreshBooks app lets you keep your finger on the pulse of your business from the road.

All FreshBooks plans have access to the following powerful app features:

  • Create and send professional invoices
  • Snap photos of receipts
  • Manage expenses
  • Get notified of important updates
  • Respond to client questions
  • Data synced across all devices (mobile and desktop)

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