The Best Invoicing for Event Planners
No time to bill your clients? FreshBooks gives busy event planners a break with its simple online invoicing software that lets you generate professional invoices in a flash.
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Get Your Free Event Planner Invoice Template
As an event planner, you’re obsessed with details. From scheduling and catering to centerpieces and rentals, you triple check everything. That’s why you deserve an invoice that’s as thorough as you are.
With the free event planner invoice from FreshBooks, you can create professional, precise invoices to ensure that you get paid the right way. Download the event planner invoice template to get started.
Available in .DOC, .XLS, or .PDF, Google Docs and Google Sheets templates.
Download the Event Planner Invoice Template
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What Is an Event Planner Invoice Used For?
Although you love event planning, especially seeing all the details come together on the big day itself, it is vital you get paid for your time.
An event management invoice template makes billing clients quick and efficient. You have enough on your plate and last minute “fires” to put out on the day before and day of an event. The last thing you need to worry about is ensuring your event management invoice has every detail that you need.
With the free event management invoice template, breathe easy knowing you’re on top of your accounts and client information is organized. These are only a few perks to our party planning invoice.
Some of the benefits of using an event planner invoice include:
- Staying on top of overdue balances
- Getting paid for event planning on time
- Organizing event and client account information
- Billing your clients quickly and at no cost
- Sending a PDF and invoice with printer-friendly formatting
- Preparing for tax time with ease
Those are great benefits to using our event management invoice template. Truth be told, you’ll discover even more when you download it for yourself.
How to Create an Event Planner Invoice
Get ready to pop the bubbly and toss confetti. Crafting and sending an invoice is about to be easier than ever.
Here’s our step-by-step guide to using the invoice template:
- Download the free “Event Planner Invoice” from FreshBooks
- Make the invoice feel like you with business branding––like your logo, colors and font
- Add your name, your business name (if applicable) and contact details, as well as the name or title of the event
- Outline services with a description and price, as well as any add-on fees or materials, such as equipment or prop rental
- Add your client’s name, business (if relevant) and contact details
- Put the sum of the rates in the “Total” section of the invoice
- Share how you want to be paid
Feel relief knowing you can tailor each invoice to be as unique as the corresponding event.
This free event planner invoice can be used for all of your events, from small functions to large, grandiose parties. Know that all the details are covered by your professional invoice with FreshBooks.
Ready to see why other party planners and event coordinators in North America, the UK and beyond are using our event planner invoice?
Invoice Types for Event Planners
Each event is different. Unique colors. Different vendor requests. Various types of guests. That is why your invoice must be as unique as the event itself.
You may be coordinating a large wedding, planning a corporate dinner or setting up a surprise anniversary party. Whether small or large, corporate or personal, you need an invoice that fits the event style and needs. It can be used for:
- DJ services
- Photography and videography
- Floral arrangements
- Bakery services, such as delivery of that dream wedding cake
- And more
Whether you need an event planning invoice template that addresses planning alone or also covers the photographer, florist or other services, you can breathe easier.
To start, download the event planning invoice template and edit it to your needs. Blank fields on the invoice make it easy to input your own branding, outline your services and share the best way for clients to pay.
Download an Event Planner Invoice Template for Free
Let’s keep your focus on planning the best event, not making an invoice from scratch.
Get paid promptly—and in your preferred manner—with the event management invoice from FreshBooks.
Simply download the event planner invoice template, edit the details to perfection and send to your clients. That’s all it takes. Remember, you can bill for other components such as any added hours, vendor deals or special wedding management services.
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