10 Best Receipt Scanner Apps (2026 Review)
Updated on February 13, 2026 | 10 min. read
Our picks for best receipt scanner apps.
Are you tired of drowning in a sea of paper receipts? Do you wish there were an easier way to track your business expenses and simplify tax time?
The best receipt scanner apps can help simplify your receipt tracking and reporting.
These mobile applications transform your smartphone into a powerful scanning tool, utilizing optical character recognition (OCR) technology to instantly digitize paper documents, such as receipts and other financial records.
In this article, we’ll explore the best receipt scanning apps of 2026, highlighting their key features, pricing, and how they can benefit your small business.
🌟 KEY TAKEAWAYS
Receipt scanner apps digitize paper receipts using OCR technology, making expense tracking and management easier.
Key features to look for in a receipt scanner app include accurate OCR, workflow automation, support for various file types, integration capabilities, expense tracking, and secure storage.
When choosing a receipt scanner app, consider your business needs, budget, and the app’s ability to integrate with your existing accounting and finance tools.
The top 10 receipt scanner apps for your business
Software | Starting price | Free trial or version | Best for |
|---|---|---|---|
Included with all plans | Yes | All-in-one small business expense tracking | |
Expensify | $5 USD/month | Yes | Managing company credit cards and travel expenses |
QuickBooks Online | $38 USD/month | Yes | Robust accounting and tax-time prep |
Wave | $8 USD/month | Yes | Simple bank reconciliation and payment tracking |
Shoeboxed | $9 USD/month (limited scans) | Yes | Simplifying your bookkeeping tasks |
Zoho Expense | Free plan available (limited scans) | Yes | Multilingual receipt scans and enterprise expense management |
Simply Wise | Free plan available (limited scans) | Yes | On-the-go freelance or small business receipt organization |
Veryfi | Free plan available (limited scans) | Yes | Reducing manual errors with automated data extraction |
Dext | $31.50 USD/month | Yes | Fast, accurate receipt scanning and viewing |
ABUKAI | Free plan available (limited scans) | Yes | Automated expense reports |
1. FreshBooks receipt scanner: Best for small business expense tracking
The FreshBooks receipt scanner is designed to simplify expense tracking for small businesses and self-employed professionals. It offers a user-friendly interface and powerful features that streamline the entire expense management process, from capturing receipts to categorizing expenses and generating reports. By automating these tasks, the FreshBooks receipt scanner eliminates the need for manual data entry, reduces errors, and saves you valuable time.
Key features:
- Easy receipt capture: Capture receipts with your smartphone’s camera and upload them directly to FreshBooks.
- Automated data extraction: FreshBooks Receipt Scanner automatically extracts key information from receipts, such as the vendor, date, and amount, ensuring that the scanned data is accurate and reliable.
- Expense categorization: Categorize expenses for easy tracking and reporting.
- Mileage tracking: The built-in mileage tracker accurately records your business trips, helping you maximize deductions at tax season.
- Integration with FreshBooks accounting software: Seamlessly integrates with FreshBooks accounting software for comprehensive financial management.
Pricing: FreshBooks offers various pricing plans starting at $38 USD per month to suit different business needs. The receipt scanner feature is included in all plans, providing excellent value for your investment. Try FreshBooks for free to experience the benefits of automated receipt scanning.
Pros:
- easy to use, with a user-friendly interface
- affordable for small businesses
- seamlessly integrates with FreshBooks accounting software
Cons:
- Some features are only available in higher payment tiers.
- Adding team members costs extra.
2. Expensify: Best for managing company cards and business travel
Expensify is a comprehensive expense management tool that simplifies receipt scanning, expense reporting, and financial transactions for individuals, small to medium-sized enterprises (SMEs), and large corporations.
Key features:
- Receipt scanning and categorization: Scan receipts, categorize expenses, and generate expense reports.
- Automated expense tracking: Expensify automates expense tracking, approval, and reimbursement workflows.
- Bank account integration: Connect your bank accounts to sync financial data and reconcile expenses.
- Currency conversion: The app supports over 150 currencies, making it ideal for businesses with international operations.
Pricing: Expensify offers a free plan for individuals and paid plans for businesses. Paid plans start from $5 USD per month.
Pros:
- Reports file themselves, and sync automatically with your accounting.
- You can connect your corporate credit cards for automatic transaction imports, receipt matching, and reconciliation.
Cons:
- Some users have reported occasional inaccuracies in receipt uploads and image clarity.
- The platform can be overwhelming for new users.
- Manual data entry may still be required in some cases.
3. QuickBooks Online: Best for staying organized at tax time
QuickBooks Online is a cloud-based accounting solution that also offers a receipt scanner app. It’s designed to help businesses manage their finances, including income and expenses, invoicing, and reporting.
Key features:
- Receipt capture and organization: Capture receipts with your mobile device and easily categorize them within QuickBooks Online.
- Automated data entry: The app extracts data from receipts, reducing manual entry and potential errors.
- Integration with QuickBooks Online: Seamlessly integrates with other QuickBooks Online features.
- Expense tracking and reporting: Generate expense reports and gain insights into your spending habits.
Pricing: QuickBooks Online offers a range of pricing plans to accommodate different business sizes and needs, starting at $38 USD per month.
Pros:
- Includes a simple receipt capture feature, with automatic bank transaction matching.
- Receipt scanner integrates into QuickBooks accounting for tax purposes.
Cons:
- Some users have reported that the app can be unresponsive at times.
- Customer support turnaround time could be improved.
4. Wave: Best for simple bank reconciliation and payment tracking
Wave is an accounting and money management software that includes a receipt scanning feature. It’s designed for small businesses and offers tools for invoicing, bookkeeping, and payroll.
Key features:
- Receipt scanning with OCR: Wave uses OCR technology to scan and extract data from receipts, automating data entry with accurate, organized data.
- Invoicing and billing: Create professional invoices, automate billing for recurring customers, and track payments.
- Bank reconciliation: Import bank statements and CSV files for easy reconciliation.
Pricing: Wave offers a basic plan with accounting and receipt scanning features for $8 USD per month, and the more robust Pro Plan is $19 USD per month.
Pros:
- Wave lets you scan or upload recipes from your iOS device, phone, email, or desktop computer.
- You can access your receipts from anywhere using the mobile app, backed up to the cloud.
Cons:
- Limited customer support for free and low-tier plans.
- Some small businesses may find the Pro Plan cost-intensive.
- Users have reported occasional errors in invoice processing.
5. Shoeboxed: Best for simplifying your bookkeeping tasks
Shoeboxed is a dedicated receipt scanning and expense management app. Shoeboxed also offers a unique ‘magic envelope’ feature that allows users to send multiple paper documents securely for scanning and organization. It helps businesses organize receipts, maximize tax deductions, and reduce paperwork.
Key features:
- Receipt scanning and digitization: Capture receipts with your mobile device or send them via email to create digital copies.
- Paper receipt tracking: Mail in paper receipts to reduce manual scanning.
- Expense reports: Generate expense reports from the web or mobile app.
Pricing: Shoeboxed offers several pricing plans with varying features and usage limits. Starts from $9 USD per month, with a free 30-day trial available.
Pros:
- It’s easy to integrate data from scanned receipts into other business tools.
- Customers can securely mail paper receipts for scanning and organization.
Cons:
- OCR accuracy can be inconsistent.
- Customer support needs improvement.
- Pricing may be high for small businesses.
6. Zoho Expense: Best for multilingual receipt scans
Zoho Expense offers automated receipt scanning, with global businesses in mind. Receipt scanning is available in 14 languages, with AI assistance that detects duplicates, files multiple line items as itemized expenses, and more. Zoho Expense works well for businesses of all sizes, scaling up as your company grows.
Key features:
- Multilingual: Multilingual app scans and files receipts in English, Spanish, German, Chinese, French, Russian, Norwegian, Thai, and more.Speed: Efficiently scan your receipts in seconds, including emailed receipts, and save time.
- Precision: Receipts with multiple line items are automatically added as itemized expenses.
- Detects duplicates: Accidentally scanned the same receipt twice? Zoho Expense will display a message so you can check it out.
Pricing: Zoho Expense offers a 14-day free trial; starting from $4 USD per user/month.
Pros:
- Smart receipt scanning prevents accidental duplicates.
- Scan paper and digital receipts in 14 languages.
- Automatically generates reports from paper and digital receipts.
Cons:
- There may be a steep learning curve, as the app has some complex features.
- It requires a steady internet connection, as there is no offline mode.
- The mobile app is not as functional as the desktop version.
7. Simply Wise: Best for on-the-go freelance or small business receipt organization
Simply Wise offers accurate receipt scanning, AI-driven technology, along with an AI receptionist, time-tracking capabilities, and a cost estimator. It’s an expense tracker with a receipt scanner that makes your work easier to organize when you’re on the road or traveling between sites.
Key features:
- Automated email imports: Emailed receipts are easily imported into Simply Wise, with no manual entry required.
- Reporting: Expense tracking and tax time are easier than ever, with receipt scans turned into useful data.
Pricing: Simply Wise offers a free trial but pricing is easily available on the site.
Pros:
- It’s a good option for freelancers or very small businesses to track receipts and stay organized on the go.
- Combines with features, such as a cost estimator for construction projects.
Cons:
- It may not meet the advanced reporting and integration needs of large companies.
- Lack of transparent pricing means costs may add up quickly.
8. Veryfi: Best for reducing manual errors with automated data extraction
Veryfi is an AI-powered receipt and invoice scanner app that automates data extraction and expense management. It’s designed to eliminate manual data entry and reduce errors for companies that process large numbers of documents.
Key features:
- AI-powered OCR: AI accurately extracts data from documents, making it ideal for businesses with a high volume of documents.
- Expense management: Track expenses, control job costs, and manage travel policies.
- Other document scanning solutions: Go beyond receipts with solutions for insurance claims, accounts payable, and loyalty programs.
Pricing: Veryfi offers a free plan with limited features and scans. Paid plans start at $500 USD per month.
Pros:
- Enterprise-grade accuracy provides extra assurance for companies that process sensitive data.
- Extensive data extraction for receipts and other scanned documents.
Cons:
- Solutions can be unnecessarily advanced for most small business owners.
- Costs for paid plans can be prohibitive for many small businesses.
9. Dext: Best for fast, accurate receipt scanning and viewing
Dext is a popular receipt app that automates receipt and invoice collection, scanning, and processing, syncing with your accounting software in real-time.
Key features:
- Accurate OCR: Its AI-powered OCR uses automatic data extraction to read receipts, handwriting, and more with 99% accuracy.
- Integration: Dext imports your receipt data directly into your accounting software.
- Simplicity: With a few clicks, Dext assists with tracking expenses, automatically collecting the extracted data with no manual entry required.
Pricing: Dext offers a free trial for new users and costs users $31.50 USD per month.
Pros:
- Uploads are fast and accurate.
- It’s easy for companies to view a summary of expenses.
Cons:
- Users have reported issues with reaching customer service.
- The invoice scanning portion of the app may not be as accurate as the receipt scanner.
10. ABUKAI Expenses: Best for automated expense reports
ABUKAI Expenses automates expense report creation and tracking. It allows users to upload receipts from any device and generates editable expense reports.
Key features:
- Automated expense reports: ABUKAI automatically generates expense reports from scanned receipts, simplifying the expense tracking process.
- Currency conversions: The app can read different currencies on receipts.
- Mileage tracking: Track mileage using maps or GPS.
- Smart categorization: Categorize expenses based on credit card statements and past entries.
Pricing: ABUKAI Expenses offers a free plan and paid plans for individuals and businesses with limited expense reports. Paid plans start at $99 USD per year.
Pros:
- Automatically turns receipts into expense reports for easy approval and management.
- Integrates with multiple leading accounting and small business management tools, like FreshBooks.
Cons:
- Some users find the interface less intuitive for certain tasks.
- No monthly payment option.
How to choose the right receipt scanner app
Choosing the right receipt scanner app is crucial for efficient expense management, and you should consider factors such as accuracy, workflow automation, and price. The IRS recommends choosing a recordkeeping system suited to your business, and that includes receipt tracking. Consider the following factors to make an informed decision:
Accuracy of OCR technology
Look for a receipt scanner app with highly accurate OCR, preferably one that uses AI. Accurate OCR ensures that data is extracted correctly from receipts, minimizing errors and saving time.
Workflow automation
Choose an app with an intuitive interface and features that automate your expense tracking workflow. This includes easy receipt uploading, categorization, and report generation.
Support for various file types
Ensure the app can process different receipt formats based on your needs, including JPEG images, handwritten receipts, and digital bills.
Integration capabilities
The receipt scanner app should integrate seamlessly with your existing accounting, finance, and other business tools. This enables real-time expense tracking, up-to-date financial records, and streamlined processes.
Expense tracking features
The app should provide tools for categorizing expenses, generating reports, and analyzing spending habits.
Storage capacity and security
Choose an app that securely stores your financial data with encryption and access controls to protect the data privacy of your business and your customers.
Scan your receipts and grow your business with FreshBooks.
The right receipt scanner app can be a game-changer, transforming the way you manage your financial documents and contributing to a more streamlined and productive workflow. But he “best” receipt scanner app isn’t a one-size-fits-all solution. It’s the one that fits your specific business needs, integrates with your existing systems, and empowers you to achieve your financial goals.
FreshBooks is the receipt scanner that does more than just upload receipts. From invoicing to managing expenses, FreshBooks is the all-in-one tool that helps you build your business, easier.
Try FreshBooks for free today.
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