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Trucking Invoice Templates

For easier billing on the road, FreshBooks offers a trucking invoice template, free online, that you can download and fill in to generate an invoice, then email or print it out for billing.

Download the Trucking Invoice Template

Downloading a trucking invoice template can save time. It’s easy and quick to fill in, allowing you to bill your clients more efficiently. The invoice templates below can help people working in specific fields to easily customize and send professional invoices to best suit their unique business needs.

Choose a template

Trucking Invoice Template

Truckers can easily charge clients for everything from trucking equipment rental to billable hours and get paid correctly using a trucking invoice template.

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Freight Invoice Template

Freight drivers need to get paid quickly for their time on the road. Using a free freight invoice template can get them back to their trucking services work quicker.

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Carrier Invoice Template

Carriers need to be paid for their time driving, haulage, and logistics support. A simple, free carriers invoice template can help them receive their pay in a timely manner.

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Transportation Invoice Template

Transportation specialists like delivery drivers, car services, and trucking companies can focus on the road in front of them rather than billing by using a premade transportation invoice template.

Download Template

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Delivery Invoice Template

Delivery drivers offering cargo delivery solutions benefit from the professional impression that a premade delivery invoice template provides to their clients.

Download Template

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Blank Trucking Invoice Template

Truck drivers can use a blank invoice template to reimburse fuel costs and bill for hours spent on the road.

Download Template

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Free Invoice Generator 

Using FreshBook’s free invoice generator is an easy option for busy drivers, haulers, and freight operators, letting you make a quick, professional-looking invoice without downloading a template to your computer.

More Invoice Templates by Industry 

Need different kinds of invoice templates to help your company’s billing procedure? Here are a few free invoice templates to assist you keep track of your bills

Still searching for the perfect template? Check out our invoice template main page for a collection of industry-specific templates that suit your needs.

Oil Change Invoice Template

A custom oil-change invoice can help truck drivers make sure they are paid for their time and materials.

More Oil Change Invoice Template

Car Detailing Invoice Template

Car detailers will have more time to get into the nooks and crannies of vehicles by using an invoice template for billing.

More Car Detailing Invoice Template

Auto Repair Invoice Template

After completing mechanical work, truckers can itemize work orders by creating a customized auto repair invoice on a premade template.

More Auto Repair Invoice Template

Towing Invoice Template

A towing invoice template with space to add hookup fees, miles towed, etc. lets truckers make billing transparent for clients.

 More Towing Invoice Template

Trucking Invoice Template vs FreshBooks 

Using owner-operator trucking invoice template forms is a good solution when you need invoices fast, but FreshBooks’ invoicing software is a more versatile tool. Take a look below.

Trucking Invoice Template

VS

FreshBooks

Features

Trucking Invoice Templates

Flexible invoice templates

Printable formats

Email invoices at no cost

Accept payments on invoices

Schedule invoices

Automate payment reminders and late fees

Manage paid and outstanding invoices

Set up deposits for projects

Add discounts and credits to invoices

Automate recurring subscription invoices

Create and send invoices via mobile devices

Access your invoices FOREVER on the cloud 🔥

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Trucking 101: Helpful Resource for Your Trucking Business 

Starting your own trucking business can be overwhelming, but FreshBooks is here to offer you helpful resources to get you started on the right foot. The following are some helpful articles that can help you grow your business.


How to Start a Successful Trucking Company

How to Start a Successful Trucking Company


8 Steps to Starting a Successful Transport Business

8 Steps to Starting a Successful Transport Business


How to Calculate Cost Per Mile for a Trucking Company?

How to Calculate Cost Per Mile for a Trucking Company


List of Common Tax Deductions for Owner Operator Truck Drivers

List of Common Tax Deductions for Owner Operator Truck Drivers


Frequently Asked Questions

How do I make a trucking invoice?

When creating a professional invoice for freight transport services like trucking, using premade, free trucking invoice templates can ensure you don’t miss any important information. FreshBooks offers free, simple, customized trucking invoices to make sure your invoice looks professional and all vital information is clear and easy to understand.

What information should be included on a trucking invoice template?

Like most invoices, you should include billing information, client name and business name, unique invoice numbers, charge details, tax, due date, and total amount due, as well as the number of packages, origin and destination points, and weight/volume of freight. FreshBooks templates have space for all required information, making it easier to collect payments.

Are there any legal requirements for trucking invoices in the US?

To transport goods within the US, you need a rate confirmation sheet that spells out relevant details like mileage, fuel surcharges, and other accessory charges like pallet use or detention fees. A clean bill of lading will let you obtain a receiver’s signature, and the invoice must include payment terms, due dates, the amount due in USD, and a line for appropriate taxes. A free trucking invoice template, like the one from Freshbooks, will help you ensure you cover all your bases.

How do I calculate my trucking rates for invoicing purposes?

Factors determining trucking rates include gas prices, supply and demand, what type of freight you will be hauling, the mode of transportation, the distance, and other services rendered. The US trucking rate average as of 2021 was $1.86 per mile, according to the American Transportation Research Institute.

What payment methods should I accept on my trucking invoices?

As an alternative to paper checks, you could accept credit card payments or online payments. FreshBooks has invoicing software that allows you to accept immediate payments made directly through your digital invoice for more efficient invoicing that will get you paid faster.

Should I include a deposit or retainer on my trucking invoice?

Yes, record all financial arrangements as clearly and thoroughly as possible on your invoice so the line of communication stays open between yourself and your client. FreshBooks invoicing software makes it easy to set up deposits and track all transactions and unpaid invoices, keeping you updated on payments and what the customer owes.

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