Trucking Invoice Templates

When creating a professional invoice for freight transport services like trucking, using premade, free trucking invoice templates can ensure you don’t miss any important information. FreshBooks offers free, simple, customized trucking invoices to make sure your invoice looks professional and all vital information is clear and easy to understand.

Like most invoices, you should include billing information, client name and business name, unique invoice numbers, charge details, tax, due date, and total amount due, as well as the number of packages, origin and destination points, and weight/volume of freight. FreshBooks templates have space for all required information, making it easier to collect payments.

To transport goods within the US, you need a rate confirmation sheet that spells out relevant details like mileage, fuel surcharges, and other accessory charges like pallet use or detention fees. A clean bill of lading will let you obtain a receiver’s signature, and the invoice must include payment terms, due dates, the amount due in USD, and a line for appropriate taxes. A free trucking invoice template, like the one from Freshbooks, will help you ensure you cover all your bases.

Factors determining trucking rates include gas prices, supply and demand, what type of freight you will be hauling, the mode of transportation, the distance, and other services rendered. The US trucking rate average as of 2021 was $1.86 per mile, according to the American Transportation Research Institute.

As an alternative to paper checks, you could accept credit card payments or online payments. FreshBooks has invoicing software that allows you to accept immediate payments made directly through your digital invoice for more efficient invoicing that will get you paid faster.

Yes, record all financial arrangements as clearly and thoroughly as possible on your invoice so the line of communication stays open between yourself and your client. FreshBooks invoicing software makes it easy to set up deposits and track all transactions and unpaid invoices, keeping you updated on payments and what the customer owes.