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Get Your Free Trucking Invoice Template

Whether your business transports food locally or ships goods across the country, it is important to invoice your clients with ease and in a timely manner.

The trucking invoice template from FreshBooks allows you to send detailed and professional invoices in a matter of minutes, without relying on an accountant or expensive tools.

Simply download the free template, customize for your clients and send. Start getting paid for your services in no time. Browse all invoice templates here.

Available for download in .PDF, .XLS, .DOC, Google Docs and Google Sheets.

Download the Trucking Invoice Template

Invoice with FreshBooks

invoice template for trucking

You spend long days and nights on the road, so you don’t have time to waste creating client bills from scratch. Download the free trucking invoice template from FreshBooks to create and send customized invoices.

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Create My Free Invoice


You spend long days and nights on the road, so you don’t have time to waste creating client bills from scratch. Download the free trucking invoice template from FreshBooks to create and send customized invoices.

Download as:

View More Formats

What Is a Trucking Invoice Used for?

As a truck driver, tow truck operator or owner of a trucking company, you may be wondering what options are available for billing your clients. It’s important to get paid for your services, but typical accounting tools can be confusing, expensive or just don’t suit your needs.

You could spend a lot of time and money on an accountant, or you could cut out the middleman by creating your own invoices for free.

With the FreshBooks free freight invoice template, creating and sending your own invoices is simple, free and customizable to your needs.

Start getting paid for your services the right way, no matter what services your trucking business provides.

We’ve created invoices to serve a whole host of small business needs. Check out our online invoice library for more. A few reasons for using a trucking invoice include:

  • Record important sales transactions
  • Track client charges and payments
  • Stay on top of payment due dates
  • Make note of missed deadlines
  • Keep track of debts
  • Record essential details for tax time
  • Detail services and charges
  • Keep bookkeeping organized and streamlined

Tired of your business finances being a mess? You need an invoicing system that helps you keep things organized and ready for tax time.

A trucking invoice clearly lists the services that your company has provided, along with costs and descriptions for each. It also lists total cost, payment details and more. Including all of this information avoids confusion between you and your client, which helps you to be paid on time.

Efficient invoicing allows for fewer missed payments and hassle when it comes to doing your business taxes. That is surely worth a sigh of relief.

With resources like the FreshBooks transportation invoice template, it is possible to get the billing job done right from the very beginning.

Creating your own professional invoice has never been simpler. Create and send your invoice today to get paid in no time.

How to Create a Trucking Invoice

To create a simple invoice for your trucking business, you should start by downloading a trucking invoice template.

Then, generate a unique invoice number to include so that you can easily track the invoice. It is important to include the services provided, cost of services, client name, client address, your business contact information, the terms of payment, issue date and payment due date.

  1. Download the free trucking invoice template
  2. Add your business name and contact information
  3. Insert business logo and branding
  4. Include client’s name or business and contact details
  5. Create and include unique invoice number on template
  6. Add the issue date and due date
  7. List services provided with precise descriptions and costs for each
  8. Calculate the total and add to bottom of invoice
  9. Include payment terms and additional information
  10. Send invoice directly to client via FreshBooks, email or direct mail.

The FreshBooks trucking company invoice template is customizable, which allows you to add items and details to create an invoice that will be specifically tailored to the needs of you and your clients.

When your invoice is created to speak directly to your client, the billing and payment process becomes so simple. A confusion-free billing process will get you paid the right way, every time.

Invoice Types for Trucking Companies

As a trucking company operator or truck driver, your relationship with your clients is quite unique. In many cases, your client’s business may not be able to run without your services.

This relationship is important to recognize when choosing what type of invoice to use to bill your clients. Choosing the perfect invoice type makes a world of difference.

When creating a trucking invoice, you want to select an invoice type that fits the needs of you and your clients. There are several invoice types to choose from.

  • Standard Invoice: The Standard Invoice is pretty straightforward. It lists how much the client owes the business that has provided its services
  • Recurring Invoice: A Recurring Invoice is used to accept ongoing payments from clients. This type of invoice would be used to collect payments for a subscription or weekly services
  • Prepayment Invoice: A Prepayment Invoice is used to collect a deposit or down payment for goods or services prior to collecting the final total
  • Time-Based Invoice: A Time-Based Invoice is used to bill clients a specific amount of time that was tracked for performing work or services. This is also known as an “hourly invoice”
  • Credit Invoice: A Credit Invoice is used to alert a client or customer of a credit placed on the client’s account in instances of refunds and rebates
  • Debit Invoice: A Debit Invoice notes an increase in amount that the customer or client owes you and states the amount due
  • Mixed Invoice: A mixed invoice lists the charges and credits made to a customer or client’s account
Download Free Templates
Download a Trades & Home Service Invoice Template

Download a Trucking Invoice Template for Free

FreshBooks has made creating and sending invoices quick and painless. It is time to get paid for your shipping services with no delay.

Your trucking business can bill your clients in a matter of minutes. This trucking invoice template makes it quick and easy. You can get paid today without the help of an accountant.

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