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What Should You Put On An Invoice?

Are you a small business owner? If yes, then you know the importance of keeping all your financial records organized. One of the most important things you need to have for your business is your invoice to your clients. This serves as documentation of any transactions you have with your clients after finishing a project or service. An invoice ensures that you will get paid on time or if you encounter any problem with your client, you can refer to the record for clarification. 

Creating an invoice for a client doesn’t just mean putting down the amount for the services you rendered. It is important that you send a complete invoice so that it will be clear to the client what they owe and also help in organizing all financial records when tax season comes. 

With that said, what are the things you should put in an invoice?

Contents of your invoice

A well-designed and well-crafted invoice makes a good impression on clients and can also entice them to pay on time. It should also contain all important and necessary information to avoid confusion and problems for clients. Here are some essentials that you need to put on your invoices:

  1. Invoice. Putting the word “Invoice” will make it clear for your client that you are requesting for payment.
  2. Invoice number. Every invoice number should be unique to avoid any duplicates when keeping records. 
  3. Your business name and address. Clearly state your business name, address, and contact information so clients know who they are dealing with.
  4. Client’s name and address. Just like your own information, include your client’s information as well for organized records.
  5. Invoice date. State the date when you created the invoice.
  6. Description of goods or services rendered. List down all products and services you’ve provided and their costs.
  7. Date of goods or services rendered. Also known as supply date or the date when products or services were issued to client.
  8. Total amount due. Display the exact amount so that the clients know how much they need to pay.
  9. Payment terms. These are based on the Terms & Conditions agreed between you and the client and covers the length of time to pay.
  10. Payment details. List down your important account information such as bank name, account name, account number, and sort code as well as your preferred payment methods. 

If you find it hard to create your own invoice, there are tons of free invoice templates all over the internet which you can customize to properly fit your business. Invoices are very important in making sure that you stay in business so you need to be efficient when making one. However, this might be overwhelming especially if you don’t have the manpower and you’re doing it alone. Fortunately, there is a fast and efficient invoicing system that will be a great help for your small business.

The Most Powerful Invoicing System

FreshBooks, an all-in-one online accounting software designed for small business owners and self-employed individuals, offers the easiest and most efficient way to deal with your invoices. Not only can you customize your invoices, you can also set up recurring invoices, automatic payment reminders, calculate taxes, choose preferred currency, offer discounts, and even create one by only using the mobile app. FreshBooks knows you deserve to be paid early which is why you also deserve the best invoicing system there is. 

Start creating your professional-looking invoices by signing up on FreshBooks.