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Vacation Rental Accounting Software

Take a vacation from complicated accounting with the new Accounting Software from FreshBooks. Spend less time on bookkeeping and more time doing what you love.

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Freshbooks accounting software made for vacation rental Freshbooks cloud based vacation rental accounting software Freshbooks online accounting software Software for vacation rental accounting
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Before FreshBooks, I used to get my dog to go and bark at people as an invoice… no one told him he was a good boy.”

Pat Flynn
Owner of flynnindustries

Keeping your guests comfortable and happy in your vacation rental is your main concern. Due to the nature of your business, you deal with large sums of money on a regular basis. So you need a bookkeeping system that can handle this cash flow with ease.

The vacation rental accounting software from FreshBooks offers the perfect solution for you. This powerful software will help you keep your books in check without an accountant assisting you. 

With FreshBooks, you can send invoices, review business insights and prepare for tax time with minimal effort. You can even access your business’s account from any of your mobile devices at any time, as long as you have an internet connection. This software will change the way you view your bookkeeping.

You can try FreshBooks free for 30 days to make sure this accounting software for vacation rentals is the perfect fit for your business.

Bookkeeping Software Built for Your Vacation Rental

Sorting through stacks of dusty old receipts and crunching numbers late into the night is probably not how you want to spend your time. Luckily for you, the FreshBooks vacation rental accounting software will help you push the old, time-consuming accounting procedures out the door. 

Whether you are renting out a cabin in the mountains, a villa in a vineyard or a condo on the beach, FreshBooks makes it easy to collect payments from your guests. You can send invoices to collect booking deposits or the total fee. The choice is yours.

The FreshBooks accounting software for vacation rentals allows you to organize your invoices, create expense reports and accept online payments. This software also provides a convenient communication platform so you can chat with your clients and answer any questions they may have. This feature is particularly useful for communicating with international guests.

You can try this amazing accounting software for free for 30days. No credit card required. No strings attached.

Try It Free for 30 Days

Useful Features of Accounting Software for Vacation Rentals

The accounting software for vacation rentals from FreshBooks provides many useful features that will simplify your bookkeeping and make your life easier. With this software, you can say “goodbye” to the headaches and confusion you’ve experienced with accounting.

Payment Log

Keep a clear record of your payments so you know exactly where your money is coming from and when it comes in. This record is helpful in your industry because it lets you see when booking deposits are made so you can reserve your vacation property for the guests who’ve paid.

Profit & Loss Report

FreshBooks automatically generates profit and loss reports for your vacation rental business so you can know how profitable your business is at a glance. Knowing this information is helpful so you can make informed business decisions.

Tax Preparation

FreshBooks tracks every payment you accept from your guests and every expense you input. When tax time comes, you will have detailed documents prepared to file your taxes. These documents will include your total income and how much sales tax you’ve collected. With the help of FreshBooks, filing your taxes will be a breeze.

Invoice Status Reports

Making sure your guests pay for their stay is important, but you don’t want to call each guest to follow up and beg for their payment. With the invoice status reports from FreshBooks, you can see which invoices have been paid and which invoices are overdue. You can indicate in your settings that you’d like FreshBooks to notify your guests of their late payment after a specific amount of time.

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Invoice Details

FreshBooks stores all the invoices you’ve ever sent in an organized database so you can easily look back and see when your guests have stayed with you in the past. You can organize these reports by guests, date or amount paid.

Expense Reports

Creating detailed expense reports serves a few purposes. First off, you need this information for filing taxes so you can write off your business’s expense. You also need to be aware of your expenses so you stay within your budget and continue to turn a profit. Luckily, FreshBooks generates easy-to-read expense reports with little effort on your end.

Upgrade Your Bookkeeping with Double-Entry Accounting on FreshBooks

The accounting software for vacation rentals from FreshBooks offers double-entry accounting, a system that will take your bookkeeping to the next level. This method of accounting tracks every transaction as debits and credits to lessen the chances of having errors in your books.

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This sharp accounting software will improve your bookkeeping. 

Double-entry accounting will give you access to several detailed reports:

  • Bank Sheets: Assets and liabilities are listed on your business’s Bank Sheets.
  • General Ledger: A General Ledger is the master sheet for all of your business’s transactions. This sort of document includes revenue, assets, liabilities, costs and more.
  • Trial Balance: A Trial Balance lists all the transactions made in a double-entry accounting system. This report includes each transaction as a debit and credit and is used to avoid mistakes in bookkeeping.
  • Cost of Goods Sold (COGS): A Cost of Goods Sold report tells you the cost of each service that your business provides.
  • Bank Reconciliation: This report states when a transaction has been initiated, when a payment is sent from the first bank and when the second bank receives the payment.
  • Chart of Accounts: A Chart of Accounts lists equity, asset, liability and more. This sort of report is used to organize different types of transactions listed in your General Ledger.

Other Income: An Other Income report lists other income that does not fall into any of the categories mentioned above.

Syncing is Easy

When you have a lot of apps, it’s difficult to keep track of where information is stored. Keeping track of dozens of username and passwords can get confusing, so FreshBooks has created a portal in the vacation rental accounting software where you can sync all your apps. You can access all the services you need to run your business in one place.

Invoicing Software and Time and Expense Tracking for Vacation Rentals

Bill your guests the right way with the invoicing tool on the vacation rental software from FreshBooks. You can customize a professional invoice template and bill your guests in a matter of minutes. Your guests can pay these invoices through the FreshBooks app or website. 

If you ever need  to bill for tracked time, the FreshBooks invoicing tool has a neat feature that allows you to record the precise amount of time spent serving your guests. This tracked time is automatically logged in the FreshBooks accounting software, so you can generate an invoice at the click of a button. 

In addition to creating reports based on the invoices you’ve sent and the payments you’ve received, FreshBooks generates detailed expense reports for your business. Having access to all  this information allows you to take a look at the bigger picture and analyze the profitability of your vacation rental business.

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Accounting App for Vacation Rentals That Offers Secure Online Payments

As a vacation rental property owner, you send your guests different bills. You most likely ask for a booking deposit before collecting the fee for their stay. And if there are extra charges after the stay, you send another bill. Many businesses in your industry require guests to have a credit card on file so that the billing process is smooth.

No matter what your billing procedure may be, FreshBooks makes payment easy for all parties involved. Your guests can pay on the FreshBooks website or on the FreshBooks app. And both of these platforms are secure. Your guests can also store their credit card information in FreshBooks so you get paid within moments of billing. 

This online payment portal is professional and easy to use. Your clients will be able to pay for their stay at your place with no hassle whatsoever.

FreshBooks Integrates with All Your Favorite Apps

Managing your vacation rental is a lot of hard work. You have to make sure you’re never overbooked, and you have to keep your guests happy. To do this, you probably use a variety of apps to keep your operations flowing smoothly.

Choosing the Right Accounting Software for Your Vacation Rental

There are a few things to consider when shopping for the perfect accounting software for your vacation rental business. You need to choose one that is affordable, easy-to-use and easily accessible.

You can end your search here because the FreshBooks accounting software for vacation rentals checks all those boxes. FreshBooks will help you with everything from invoicing to tax preparation.

FreshBooks uses the cloud to store your account information, so you can sign into your software from any device at any time. All you need is access to the internet. The cloud is also convenient because you don’t have to worry about backing your information up to an external hard drive. Your information is safe in the cloud.

Accounting Software for the Vacation Rental Industry

The vacation rental industry is geared towards creating environments where guests can kick back, relax and enjoy their holiday. FreshBooks wants to provide a similar experience for you.

Let’s face it: crunching numbers and filling  spreadsheets isn’t the most desirable pastime, but with the revolutionary vacation rental accounting software from FreshBooks, bookkeeping doesn’t have to be such a drag.

FreshBooks Works For You

With this easy-to-use software, there will be no reason to sigh when it’s time to work on your books. It’s even simpler since you can take FreshBooks on the go with the mobile app.

From estimate templates to a professional communication interface, FreshBooks has it all. Explore some of the amazing features from the FreshBooks accounting software for vacation rentals:

  • Accept payments online through a secure payment platform.
  • Generate estimates to pitch to new clients.
  • Create detailed expense reports and attach photos of receipts. 
  • Pull powerful  insights on your business’s finances.
  • Bill your clients the right way with professional invoice templates.
  • Review past invoices and check payment statuses.

Try the accounting software for vacation rentals risk-free for 30 days to make sure it’s the perfect fit for your business. No games or gimmicks.

Best Accounting Software for Vacation Rentals

The accounting software for vacation rentals from FreshBooks is the best choice for your vacation rental business. This software makes bookkeeping simple. 

The goal of FreshBooks is to make your life easier. You can access your FreshBooks accounting software from all of your mobile devices whether you’re in the office or on the go. Using the FreshBooks Cloud Accounting app makes it super easy to log into your accounting software and send an invoice or check your profit and loss reports from wherever you are.

FreshBooks Features

Each of the FreshBooks software packages is fully loaded with the following powerful features:

  • Create a budget to maximize profits.
  • Log photos of receipts and create expense reports.
  • Communicate with your guests.
  • Create professional invoices.
  • Access your account from all of your devices.
  • Review reports on your finances.

This powerful software will change the way you look at bookkeeping forever. With its accessibility and affordability, the vacation rental accounting software from FreshBooks is the way to go.

Try FreshBooks Accounting Software for Vacation Rentals Risk Free.

Frequently Asked Questions

Does FreshBooks support recurring billing?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Is FreshBooks compatible with a mac?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Do I need to install any software?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Are my invoices safe in the cloud?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Are FreshBooks Invoices professional looking?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Can I make and send invoices while away from my office?

Absolutely. If you invoice the same amount on a set schedule, FreshBooks automates everything from making invoices to collecting payments and even (gently) reminding any late-paying customers.

Try It Free for 30 Days