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4 Min. Read

How to Print Receipts: 3 Steps

How to Print Receipts: 3 Steps

Sales are a part of any business. They are what drives income and profit, and help keep the business afloat. Every sale your business makes should come with a sales receipt. The receipt option isn’t only for customers, though. They’re important for business owners, too. They help track sales, as well as provide data for trends. Receipts are important.

If you need to know how to print receipts, check out the following 3 steps below!

Here’s What We’ll Cover:

What is a Receipt?

The 3 Steps to Creating and Distributing Receipts

Other Things to Keep in Mind

Key Takeaways

What is a Receipt?

A receipt is a document that acknowledges a customer has received something from a business, and that they’ve paid for it. They’re given after a customer has paid for goods or services, and contain information about the transaction. Most commonly, receipts have the following information:

  • The goods or services rendered
  • Amount of money paid
  • Method of payment (cash, credit card, check, etc.)
  • The date and time the transaction took place
  • Any taxes collected

Receipts can be given in any number of ways. We’re going to explore the steps to creating good receipts, and how to print and distribute them.

The 3 Steps to Creating and Distributing Receipts

Follow our steps to making well-documented receipts and how to distribute them!

Step 1: Create or Review Your Receipt Template

If you’re running an online business, you’ll have a few options when it comes to receipts. The first option is to create your own receipt template. You’ll want to include the following information on all of your receipts:

  • Business name and information
  • Website goods or services were purchased from
  • Information about goods or services purchased (item name, description, quantity, price, and subtotal)
  • Total amount paid for goods or services
  • Taxes collected on goods and services
  • Customer name and information
  • Method of payment (cash on delivery, debit or credit card, online payment service, etc.)
  • Date of transaction
  • Shipping information

Online receipts are more thorough than traditional receipts in brick-and-mortar businesses. Receipts received from traditional thermal printers tend to be more limited in information. If you are using a thermal printer for sales receipts for physical sales, review the information printed on them.

Step 2: Secure Your Means of Receipt Printing

If you’re running a successful business, you’ll need a reliable method of printing receipts. Receipts should be included with every order. The more orders you have, the more receipts you’ll have to print. It’s likely that you’ll want to have a dedicated receipt printer. A receipt printer should be able to print continuously if necessary. They should also be economical. A good receipt printer will be a staple in your online business.

While receipts can be sent to an email address most times, a physical copy should be provided as well. At the very least, always provide a physical receipt option to your customers. Additionally, you should print receipts for your own records.

Step 3: Print and Send Receipts

When running a small business, a good strategy for order packing is by printing the receipt first. With a physical copy of the receipt, you can build the order around it before packing it. They’re not only good documentation for tracking sales, they’re also great checklists. Be sure to print two; one for you, and one for the customer.

Other Things to Keep in Mind

When you’re running a business, sales receipts aren’t the only receipts you’ll need to send. Upon occasion, the goods or services you provide will be purchased as a gift. Giving the option for gift receipts is a great strategy to keep your customers happy.

Additionally, you may come across customers who need a duplicate receipt. This request might be made at the time of ordering the goods or services. It may come at a later date. Giving customers the option to request and receive duplicate receipts is a good business practice.

Give Multiple Receipt Options at Checkout

If you’re able to, consider giving your customers several different options to receive their receipts. This can include a PDF receipt via email, or by text message. People like options when it comes to their record keeping. No two customers are alike, so options are crucial.

Key Takeaways

Receipts are a necessary part of any business. Making sure you understand the fundamentals of receipt printing is crucial. Generally, printing a receipt only takes 3 easy steps. Make sure to review your receipt process today!


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