7 Best Employee Time Tracking System (Software)
If you’re looking for a reliable employee time tracking system, you’re in the right place!
Monitoring your employees’ work hours is so important. Not just because of your budgeting, but also to improve productivity. You can see how much time employees spend on their to-do lists and work through any inconsistencies. Having an accurate report of how much your employees work on average can also save you money.
These online time tracking systems all have their pros & cons. They are certainly more accurate than any paper timesheet. We hope this article will help you find the right software for your business.
Here’s What We’ll Cover:
1. FreshBooks - Best Overall
Price: Included in all of our monthly subscriptions. Plans start at $6 per month
The FreshBooks time tracking software is easy to use. It helps to maximize productivity as a business by allowing employees to clock in anywhere. We have a Chrome extension called FreshBooks Chrome Timer. This integrates with your Chrome browser to start time tracking at a click of a button. Employees can also clock in via the mobile app. Perfect for remote work.
Each team member has access to project time tracking for specific client projects. Because it’s linked to your FreshBooks accounting, you can automatically create invoices too.
All you have to do is input the rate for the time worked and our system will calculate the billable hours. Our system allows your client to receive, approve and pay for invoices straight away.
Weekly and monthly views of your tracked time help to spot any inefficiencies with your workforce. Creating time tracking reports is also simple.
Best of all, our time tracking software is completely free as part of our comprehensive plans for small business owners. As part of our monthly plan, you also get access to our project management tools. You can learn more about our all-in-one solution here.
2. Clockify - Best Free Employee Time Tracking App
Price: Freemium. Pricing plans start from $3.99 per user/month
Clockify is one of the most popular time tracking tools on the market today. Its free plan is incredibly powerful. Most won’t need to upgrade to the premium plans. If you do, the software is incredibly inexpensive which makes it an ideal starting point for small businesses.
The free plan includes unlimited tracked hours for unlimited users. The interface is easy to navigate and allows for quite a lot of detail. You can add notes to each project. Each team member can track their time for individual tasks within a project.
The key feature of Clockify is its long list of integrations. As one of the original time tracking tools on the internet, Clockify has partnerships with almost every web app. You can connect it to Asana, Todoist, Wrike, Google Calendar, Gmail, Hubspot and more. It also connects to a wide range of integration apps that allow you to personalize how you use the app.
Overall, Clockify is mostly a time-tracking solution with integrated project management tools. It's a powerful option for any business owner with any business size.
3. Toggl Track - Best for Notifications
Price: Free for up to 5 users. Premium plans start from $9 per user/month
Toggl is another favorite when it comes to time tracking. This is the ultimate lazy person’s time tracker. It’s incredibly intuitive and simple to use. The clever app integrates with your browser and triggers you to start the timer for certain websites. You can set these websites ahead of time so that your employees are reminded to track their time.
It’s built to be as low a barrier to entry as possible. The automation and calendar integration makes Toggl so easy to use.
The one con is that it has no client invoicing capabilities. However, with over 100 app integrations, you can connect it to your accounting software. Toggl is also one of the more expensive subscriptions on the list.
4. Jibble - Best Mobile Time Tracking App
Jibble is a modern employee time clock app that may surprise you. Beyond its fun name, Jibble gamifies time tracking.
The advanced mobile app has face recognition capabilities. Your employees “jibble in” from their mobile phone and the AI will confirm their identity. It’s a fast way to clock in from anywhere.
Jibble is ideal for small business employees in construction, manufacturing, retail and more.
It’s perfect for those on a budget too as it is free forever! Unlimited users with no premium option.
5. TimeCamp - Best for Personalization
Price: Free for unlimited users. Premium plans start at $5.25
TimeCamp could rival Clockify as the reigning cloud-based software solution. It’s very popular among small business owners because of the customization.
You can set customized billing rates and generate detailed reports at the click of a button. The tracker runs in the background so it doesn’t interfere while you are working. TimeCamp is an automatic time tracker too which makes it easy to use.
This is a very simple time tracker that has invoicing abilities. With the multiple integrations, you can adapt the system to suit your business needs.
6. Timely - Best for Automated Time Tracking
Price: From 10$ per user per month
Timely is a very intelligent software. With automatic time tracking, it records what you work on and groups it together. That way, it’s simple to allocate your work to specific projects. You can even train the system to automatically assign project tags to your work time log.
This is so helpful for hands-off time reporting. If any of your staff are forgetful, Timely has them covered.
Beyond that, the Timely dashboard is quite unique. It gives a snapshot of project progress using visual calendar representations of time entries.
The main drawback is that you can’t set up repeat time tracking events.
7. Rescue Time - Best for Employee Productivity
Rescue Time was originally created as a productivity app. The concept behind it is to track the time spent on all kinds of platforms. This includes social media and email that may be distracting during work hours.
Therefore Rescue Time is perfect if you are intending to track employee time to improve employee productivity. Employees can set their own goals. For example, the goal is to do x number of hours of focused work.
The app allows you to block certain distracting websites during work hours. You’ll get personalized reporting on what employees do online.
Because this app is based on productivity levels, it’s not great for client time tracking. You can’t create client invoices from the time reports.
Employees also don’t enjoy the “spying” aspect of this tracking tool. It’s unrealistic to assume that employees can be 100% on work activities during the workday. Checking social media a few times a day is not necessarily idle time.
Time tracking solutions come in many different forms. The good news is that many of these software solutions are free or have a free trial. You can try them out and see what works best for your workforce.
For more time management guides like this one, head to our resource hub!