Free Expense Report Template
Simply download the template, plug in your numbers and create the perfect expense report in no time. Stay on top of your business accounting with FreshBooks.
Get Your Free Expense Report Template
Not exactly sure what to include on your expense report? Don’t worry. The free expense report template from FreshBooks offers a detailed outline for what to add to each report. And, with the sample expense report, it’s easy to customize the file according to your needs.
Make an expense report fast by downloading the template. With so many options, you’re sure to find a format that you’re comfortable working with. It’s fast, simple and affordable.
Download your free template to get started now.
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Free Expense Report Template
What is an Expense Report?
An expense report is an accounting report that lists business-related expenses. Often times, employees are required to create and submit monthly or quarterly expense reports.
The collection of expense reports makes things simple for whoever is in charge or bookkeeping for your company, whether it is you or an accountant.
Expense reports are often accompanied by receipts to aid in tracking where every dollar was spent. The accuracy of this information is very important when it comes to calculating profit or filing taxes.
All business owners need some sort of expense report to ensure that the cost of their expenses are less than the amount of money coming in. It’s the surest way to stay in the black.
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Why Use an Expense Report?
Expense reports are very important, especially when you have several employees using your expense cards under your business’s name. You can have each employee create an expense sheet using the FreshBooks expense report template in just a few minutes.
When everybody takes care of their own expense reports, it saves you a ton of time. Instead of sifting through credit card statements and organizing charges to add to your P&L, you can pull the data from the prepared expense reports.
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How to Fill In an Expense Report
Choose a Format
Select your preferred format for your template.
Download a Template
Download your free expense report template from FreshBooks.
Pull Up Bank Statements
Open your records to find expense details.
Record Accounts Payable
Write down all accounts payable, including all of your business’s expenses.
Add Up Expenses
Find the total of all of the expenses you’ve listed. Add them in the appropriate field.
Check for Errors
Closely read back through your expense report to make sure there are no discrepancies.
More Accounting Report Templates
Accounting is a bit more than tracking expenses; there are other reports that you need on file. FreshBooks has templates to meet your every need.
Check out the free accounting templates from FreshBooks.
Frequently Asked Questions
Who should use an expense report?
Expense reports are for anybody who makes business related purchases on the company’s dime. Have your employees create their own expense sheets and add their numbers to your business accounting.
Would business owners and employees use the same expense report template?
Yes. Whoever uses a company credit card can use the free expense report template from FreshBooks.
What is the difference between an expense report and an income statement?
Income statements list both revenue and expenses. Expense reports only record expenses. Most businesses need both.
Do I need the FreshBooks cloud accounting software to create expense reports?
You can follow the free expense report template from FreshBooks to create your expense sheet. But if you use the paid cloud accounting software, expense reports are generated automatically. The software even has a feature that allows you to attach receipts for expenses.
At what point should I upgrade from the free templates to the paid accounting software subscription?
As your business grows and you need to process more transactions, you’ll want a scalable accounting solution. While the templates are free, they take time to fill out. Try FreshBooks accounting software to automate your bookkeeping.
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