Journal Entries
Access Requirements
| Access | Requires Authorization |
| Scopes | user:journal_entries:readuser:journal_entries:write |
What are Journal Entries?
Journal entries are the building blocks of financial accounting and record all transactions in your business. In FreshBooks, all your activities – sending invoices, accepting payments, and creating credits and expenses – are compiled into journal entries.
Request Details
Like most requests, you’ll need the <accountId> for the FreshBooks account that you’ll be querying. To find out what accounts the user using your app has access to, it’s good to make a query related to the identity model
Before creating a journal entry you will need to query the “Get accounts” endpoint. This will return an array of accounts. The “sub_accountid” will be used when adding a journal entry. New entries must include the sub_accountid, and the debit or credit amounts.
Add Journal Entry
#Request
curl --location --request POST 'https://api.freshbooks.com/accounting/account/<account_id>/journal_entries/journal_entries' \
--header 'Content-Type: application/json' \
--header 'Authorization: Bearer <SET BEARER TOKEN>' \
--data-raw '{
"journal_entry":{
"details":[
{
"sub_accountid":"635974",
"debit":"200"
},
{
"sub_accountid":"635976",
"credit":"200"
}
],
"currency_code":"USD",
"description":"Here is a basic description of the journal entry made.",
"name":"JournalEntry",
"user_entered_date":"2019-04-20"
}
}'
#Response
{
"response":{
"result":{
"journal_entry":{
"currency_code":"USD",
"description":"Here is a basic description of the journal entry made.",
"details":[
{
"credit":null,
"currency_code":"USD",
"debit":"200",
"description":"Here is a basic description of the journal entry made.",
"detailid":2004224,
"id":2004224,
"name":"JournalEntry",
"sub_accountid":635974,
"user_entered_date":"2019-04-20"
},
{
"credit":"200",
"currency_code":"USD",
"debit":null,
"description":"Here is a basic description of the journal entry made.",
"detailid":2004226,
"id":2004226,
"name":"JournalEntry",
"sub_accountid":635976,
"user_entered_date":"2019-04-20"
}
],
"entryid":941370,
"id":941370,
"name":"JournalEntry",
"user_entered_date":"2019-04-20"
}
}
}
}
Get Journal Entry Details
#REQUEST
curl --location --request GET 'https://api.freshbooks.com/accounting/account/<account_id>/journal_entries/journal_entry_details' \
--header 'Authorization: Bearer <SET BEARER TOKEN>'
#Response
{
"response":{
"result":{
"journal_entry_details":[
{
"account":{
"account_name":"Operating Expenses",
"account_number":"6000",
"account_type":"expense",
"accountid":545908,
"accounting_systemid":"wkMd2g",
"id":545908
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"70.56",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"70.56",
"code":"USD"
},
"description":"Purchased Gasoline for deliveries",
"detail_type":"expense",
"detailid":1305458,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625716,
"expenseid":1825568,
"id":625716,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305458,
"name":"Expense",
"sub_account":{
"account_sub_name":"Car & Truck Expenses",
"account_sub_number":"3",
"accounting_systemid":"wkMd2g",
"id":849638,
"parentid":545908,
"sub_accountid":849638
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Taxes Paid",
"account_number":"6001",
"account_type":"expense",
"accountid":545910,
"accounting_systemid":"wkMd2g",
"id":545910
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"9.17",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"9.17",
"code":"USD"
},
"description":null,
"detail_type":"tax",
"detailid":1305460,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625716,
"expenseid":1825568,
"id":625716,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305460,
"name":"Expense",
"sub_account":{
"account_sub_name":"other tax",
"account_sub_number":"2",
"accounting_systemid":"wkMd2g",
"id":849640,
"parentid":545910,
"sub_accountid":849640
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Cash",
"account_number":"1000",
"account_type":"asset",
"accountid":545882,
"accounting_systemid":"wkMd2g",
"id":545882
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"-79.73",
"code":"USD"
},
"credit":{
"amount":"79.73",
"code":"USD"
},
"debit":null,
"description":"Purchased Gasoline for deliveries",
"detail_type":"expense",
"detailid":1305462,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625716,
"expenseid":1825568,
"id":625716,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305462,
"name":"Expense",
"sub_account":{
"account_sub_name":"Petty Cash",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635972,
"parentid":545882,
"sub_accountid":635972
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Cash",
"account_number":"1000",
"account_type":"asset",
"accountid":545882,
"accounting_systemid":"wkMd2g",
"id":545882
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"500.00",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"500.00",
"code":"USD"
},
"description":"This is deferred revenue",
"detail_type":"adjustment",
"detailid":1273242,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":610564,
"expenseid":null,
"id":610564,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1273242,
"name":"Deferred Revenue",
"sub_account":{
"account_sub_name":"Petty Cash",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635972,
"parentid":545882,
"sub_accountid":635972
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"-500.00",
"code":"USD"
},
"credit":{
"amount":"500.00",
"code":"USD"
},
"debit":null,
"description":"This is deferred revenue",
"detail_type":"adjustment",
"detailid":1273244,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":610564,
"expenseid":null,
"id":610564,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1273244,
"name":"Deferred Revenue",
"sub_account":{
"account_sub_name":"Accounts Receivable",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635974,
"parentid":545884,
"sub_accountid":635974
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Operating Expenses",
"account_number":"6000",
"account_type":"expense",
"accountid":545908,
"accounting_systemid":"wkMd2g",
"id":545908
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"70.56",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"70.56",
"code":"USD"
},
"description":"Purchased Gasoline for deliveries",
"detail_type":"expense",
"detailid":1305504,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625738,
"expenseid":1825574,
"id":625738,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305504,
"name":"Expense",
"sub_account":{
"account_sub_name":"Car & Truck Expenses",
"account_sub_number":"3",
"accounting_systemid":"wkMd2g",
"id":849638,
"parentid":545908,
"sub_accountid":849638
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Taxes Paid",
"account_number":"6001",
"account_type":"expense",
"accountid":545910,
"accounting_systemid":"wkMd2g",
"id":545910
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"9.17",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"9.17",
"code":"USD"
},
"description":null,
"detail_type":"tax",
"detailid":1305506,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625738,
"expenseid":1825574,
"id":625738,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305506,
"name":"Expense",
"sub_account":{
"account_sub_name":"other tax",
"account_sub_number":"2",
"accounting_systemid":"wkMd2g",
"id":849640,
"parentid":545910,
"sub_accountid":849640
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Cash",
"account_number":"1000",
"account_type":"asset",
"accountid":545882,
"accounting_systemid":"wkMd2g",
"id":545882
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"-79.73",
"code":"USD"
},
"credit":{
"amount":"79.73",
"code":"USD"
},
"debit":null,
"description":"Purchased Gasoline for deliveries",
"detail_type":"expense",
"detailid":1305508,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":625738,
"expenseid":1825574,
"id":625738,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1305508,
"name":"Expense",
"sub_account":{
"account_sub_name":"Petty Cash",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635972,
"parentid":545882,
"sub_accountid":635972
},
"user_entered_date":"2019-04-24"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"0.00",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"0.00",
"code":"USD"
},
"description":"",
"detail_type":"total",
"detailid":1269690,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":32082,
"creditid":null,
"entryid":608824,
"expenseid":null,
"id":608824,
"incomeid":null,
"invoiceid":29604,
"paymentid":null
},
"id":1269690,
"name":"Invoice 0000009",
"sub_account":{
"account_sub_name":"Accounts Receivable",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635974,
"parentid":545884,
"sub_accountid":635974
},
"user_entered_date":"2019-04-22"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"180.00",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"180.00",
"code":"USD"
},
"description":"",
"detail_type":"total",
"detailid":1311502,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":31006,
"creditid":null,
"entryid":628326,
"expenseid":null,
"id":628326,
"incomeid":null,
"invoiceid":34420,
"paymentid":null
},
"id":1311502,
"name":"Invoice 0000013",
"sub_account":{
"account_sub_name":"Accounts Receivable",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635974,
"parentid":545884,
"sub_accountid":635974
},
"user_entered_date":"2019-04-20"
},
{
"account":{
"account_name":"Revenue",
"account_number":"4000",
"account_type":"income",
"accountid":545904,
"accounting_systemid":"wkMd2g",
"id":545904
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"80.00",
"code":"USD"
},
"credit":{
"amount":"80.00",
"code":"USD"
},
"debit":null,
"description":"Climbing Helmet",
"detail_type":"sales",
"detailid":1311504,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":31006,
"creditid":null,
"entryid":628326,
"expenseid":null,
"id":628326,
"incomeid":null,
"invoiceid":34420,
"paymentid":null
},
"id":1311504,
"name":"Invoice 0000013",
"sub_account":{
"account_sub_name":"Sales",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":636000,
"parentid":545904,
"sub_accountid":636000
},
"user_entered_date":"2019-04-20"
},
{
"account":{
"account_name":"Revenue",
"account_number":"4000",
"account_type":"income",
"accountid":545904,
"accounting_systemid":"wkMd2g",
"id":545904
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"100.00",
"code":"USD"
},
"credit":{
"amount":"100.00",
"code":"USD"
},
"debit":null,
"description":"Belay Device",
"detail_type":"sales",
"detailid":1311506,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":31006,
"creditid":null,
"entryid":628326,
"expenseid":null,
"id":628326,
"incomeid":null,
"invoiceid":34420,
"paymentid":null
},
"id":1311506,
"name":"Invoice 0000013",
"sub_account":{
"account_sub_name":"Sales",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":636000,
"parentid":545904,
"sub_accountid":636000
},
"user_entered_date":"2019-04-20"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"200.00",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"200.00",
"code":"USD"
},
"description":"Here is a basic description of the journal entry made.",
"detail_type":"adjustment",
"detailid":1313598,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":629310,
"expenseid":null,
"id":629310,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1313598,
"name":"JournalEntry",
"sub_account":{
"account_sub_name":"Accounts Receivable",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635974,
"parentid":545884,
"sub_accountid":635974
},
"user_entered_date":"2019-04-20"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"-200.00",
"code":"USD"
},
"credit":{
"amount":"200.00",
"code":"USD"
},
"debit":null,
"description":"Here is a basic description of the journal entry made.",
"detail_type":"adjustment",
"detailid":1313600,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":null,
"creditid":null,
"entryid":629310,
"expenseid":null,
"id":629310,
"incomeid":null,
"invoiceid":null,
"paymentid":null
},
"id":1313600,
"name":"JournalEntry",
"sub_account":{
"account_sub_name":"Customer Deposits",
"account_sub_number":"2",
"accounting_systemid":"wkMd2g",
"id":635976,
"parentid":545884,
"sub_accountid":635976
},
"user_entered_date":"2019-04-20"
},
{
"account":{
"account_name":"Accounts Receivable",
"account_number":"1200",
"account_type":"asset",
"accountid":545884,
"accounting_systemid":"wkMd2g",
"id":545884
},
"accounting_systemid":"wkMd2g",
"balance":{
"amount":"3300.00",
"code":"USD"
},
"credit":null,
"debit":{
"amount":"3300.00",
"code":"USD"
},
"description":"",
"detail_type":"total",
"detailid":1033808,
"entry":{
"accounting_systemid":"wkMd2g",
"clientid":31006,
"creditid":null,
"entryid":496504,
"expenseid":null,
"id":496504,
"incomeid":null,
"invoiceid":26398,
"paymentid":null
},
"id":1033808,
"name":"Invoice 0000005",
"sub_account":{
"account_sub_name":"Accounts Receivable",
"account_sub_number":"1",
"accounting_systemid":"wkMd2g",
"id":635974,
"parentid":545884,
"sub_accountid":635974
},
"user_entered_date":"2019-04-20"
}
],
"page":1,
"pages":7,
"per_page":15,
"total":96
}
}
}
Get Accounts
#Request
curl --location --request GET 'https://api.freshbooks.com/accounting/account/<account_id>/journal_entry_accounts/journal_entry_accounts' \
--header 'Authorization: Bearer <SET BEARER TOKEN>'
#Response
{
"response": {
"result": {
"journal_entry_accounts": [
{
"account_name": "Cash",
"account_number": "1000",
"account_type": "asset",
"accountid": 930331,
"balance": "0",
"currency_code": "USD",
"id": 930331,
"sub_accounts": [
{
"account_sub_name": "Petty Cash",
"account_sub_number": "1",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192531,
"parentid": 930331,
"sub_accountid": 1192531
}
]
},
{
"account_name": "Accounts Receivable",
"account_number": "1200",
"account_type": "asset",
"accountid": 930333,
"balance": "0",
"currency_code": "USD",
"id": 930333,
"sub_accounts": [
{
"account_sub_name": "Accounts Receivable",
"account_sub_number": "1",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192533,
"parentid": 930333,
"sub_accountid": 1192533
},
{
"account_sub_name": "Customer Deposits",
"account_sub_number": "2",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192535,
"parentid": 930333,
"sub_accountid": 1192535
}
]
},
{
"account_name": "Property, Plant, and Equipment",
"account_number": "1500",
"account_type": "asset",
"accountid": 930335,
"balance": "0",
"currency_code": "USD",
"id": 930335,
"sub_accounts": [
{
"account_sub_name": "Office Equipment",
"account_sub_number": "1",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192537,
"parentid": 930335,
"sub_accountid": 1192537
},
{
"account_sub_name": "Furniture",
"account_sub_number": "2",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192539,
"parentid": 930335,
"sub_accountid": 1192539
}
]
},
{
"account_name": "Deferred Discounts",
"account_number": "1600",
"account_type": "asset",
"accountid": 930337,
"balance": "0",
"currency_code": "USD",
"id": 930337,
"sub_accounts": [
{
"account_sub_name": "Deferred Discounts",
"account_sub_number": "1",
"account_type": "asset",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192541,
"parentid": 930337,
"sub_accountid": 1192541
}
]
},
{
"account_name": "Accounts Payable",
"account_number": "2000",
"account_type": "liability",
"accountid": 930339,
"balance": "0",
"currency_code": "USD",
"id": 930339,
"sub_accounts": [
{
"account_sub_name": "Accrued Payroll",
"account_sub_number": "1",
"account_type": "liability",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192543,
"parentid": 930339,
"sub_accountid": 1192543
},
{
"account_sub_name": "Accrued Rent",
"account_sub_number": "2",
"account_type": "liability",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192545,
"parentid": 930339,
"sub_accountid": 1192545
},
{
"account_sub_name": "Accounts Payable",
"account_sub_number": "3",
"account_type": "liability",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1192547,
"parentid": 930339,
"sub_accountid": 1192547
}
]
},
{
"account_name": "Taxes Payable",
"account_number": "2001",
"account_type": "liability",
"accountid": 930341,
"balance": "0",
"currency_code": "USD",
"id": 930341,
"sub_accounts": [
{
"account_sub_name": "HFT",
"account_sub_number": "1",
"account_type": "liability",
"balance": "0",
"currency_code": "USD",
"custom": false,
"id": 1935217,
"parentid": 930341,
"sub_accountid": 1935217
},
{
"account_sub_name": "HST",
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