The Best Invoicing for Daycares

What Is a Daycare Invoice Used For?

Whether you care for one child or 100, you need a reliable, cost-effective way to bill families for all the important services you provide them every day.

Finding an accessible, easy-to-use child care receipt template should be at the top of your list. It has all of the important features that will prompt you through the process, without breaking the bank or breaking a sweat.

You could buy DIY invoice tools, but they’re complicated and would take the time you don’t have to learn to use properly. Or, you could hire an accountant to manage all your billing and invoicing, although the amount of money you’d pay that person could easily outstrip what you’re bringing in each month.

Both of these situations are no-win for your business. You need a better solution. A daycare invoice allows you to quickly and easily create invoices for your daycare. Your invoice outlines the services provided, the price for each, the total cost and accepted methods of payment.

Keep track of each family’s account, manage data and track payments made and due. Get your business finances under control with a downloadable child care invoice.

How to Create a Daycare Invoice

Generating a professional-looking invoice for your babysitting, nanny, child care or preschool teaching services is fast and efficient with the free daycare invoice template.

You can choose from a range of different daycare receipt templates in order to find the right one for your business. Whether you’re doing regular work at a daycare, or contracted hourly rates, you are sure to find the right one for you from our gallery of options.

Finding the right template to suit your needs saves you time and hassle in the long run. That way, you can get back to doing the job you love without worrying about missed payments or basic invoice errors. Your clients will love your professionalism and consistency the same way they love the way you care for the children under your charge.

Follow these simple instructions to create a professional invoice to support your business. Just download our free template and customize for your needs.

1. Download the free “Daycare Invoice Template” from FreshBooks
2. Add your business branding, including logo, colors and font
3. Add your name, your business name (if applicable) and contact details to the top of the invoice
4. Outline child care services provided plus a description and price for each
5. Add the family’s name and contact details
6. Add up the total of services provided and include in the “Total” section of the invoice
7. Specify accepted payment methods
8. Describe privacy policy, refund policy or any other policies in the “Notes” field
9. Save

The blank fields on the daycare invoice form allow you to take our template and make it your own. Provide your families with an easy-to-understand breakdown of services provided without overcomplicating things.

Use the babysitting invoice sample over and over to bill families for all your childcare services. Even if you’re just a solo in-home daycare provider, you can have a professional invoice that includes all the information your families need to get paid quickly and in the right way.

Having clearly set out sections for your billing information ensures there are no hold-ups with your payments. You’ve put in the hard work, so make sure that you get paid on time, every time.

With FreshBooks, we have your back. That’s why we offer unlimited childcare invoices so you can keep doing the job you love without worrying about your payments. With award-winning customer service and easy to use software, you’ll be able to get paid fairly and accurately, the way you deserve.

It’s the fastest, easiest way to invoice, with no hidden fees or convoluted operating systems.

Babysitters, nannies and child care centers in North America, the UK and beyond use our free online childcare invoice to keep their businesses running efficiently.

Download a Daycare Invoice Template for Free

With a nanny invoice template from FreshBooks, you can get paid to do what you love, quicker and easier than ever before.

Just download the template, add in your details and send to your families. It’s as easy as that. Instead of laboring over convoluted invoicing software, you can download an invoice template to get started with easier invoicing, today. To find the right template for you, check out the FreshBooks range of invoice templates to get started.

We know that our users have their preferred programs that can help them through the process with familiar features and easy customizing options. That’s why we’ve created a gallery of options that can be downloaded in the format that suits you best.

If you prefer Microsoft Word, check out our free invoice template Word Doc. You can edit your invoice the way you like, and send it off without a hitch. If you’re more into spreadsheets, check out our Microsoft Excel or Google Sheet options. Whatever works for you, you can rest easy knowing you’re in good hands with FreshBooks.

You’ll get paid in the right way, on time and with less hassle.