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Get Your Non-Profit Invoice Template

You work hard for your cause. Whether you provide food and shelter services to the less fortunate, help homeless animals get adopted or bring arts and music education to kids, the work you do is important.

With a free non-profit invoice template from FreshBooks, we make running your non-profit organization easier by giving you everything you need to create small business invoices in minutes.

Available for download in .PDF, .XLS, .DOC,  Google Docs and Google Sheets. Find the right solution for your small business.

Download Non-Profit Invoice Templates

Charity Invoice Template

Your non-profit organization does a lot of good. But you also need financial support to keep things running smoothly. FreshBooks has a sample invoice for a non-profit organization that will meet your needs.

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Invoice with FreshBooks

invoice template for non-profit

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What is a Non-Profit Invoice Used for?

Just because your organization doesn’t pay taxes doesn’t mean you don’t need to use invoices in your day-to-day operations. Most likely, your organization relies on generous donations from patrons and the public, and you need an easy way to manage and track those donations.

With a sample invoice for a non-profit organization, you have everything you need to organize donor information, manage billing for pledges made and track your organization’s income versus its expenditures.

You’ve got a lot on your plate running a non-profit organization. Carving time out of your day to hand-write invoices or create templates of your own in a word processing program doesn’t have to be one of those responsibilities.

We give you everything you need to efficiently create, send and collect payment on invoices for your non-profit organization so you can get back to doing the important work you were called to do.

Using a non-profit organization invoice provides many benefits to your work, including:

  • Staying on top of past-due balances
  • Organizing donor account information
  • Ability to bill your donors quickly and for free
  • PDF and printer-friendly formatting
  • Keeping all information on-hand come tax time

How to Create a Non-Profit Invoice

Creating an invoice for your non-profit group or charity organization is easy. Just download the template, fill in your group’s information and send.

Follow these simple instructions to create and send customized professional invoices in no time:

  1. Download the free “Non-Profit Invoice Template” from FreshBooks
  2. Add your organization’s branding, such as logo, colors and font
  3. Add your name, your organization’s name (if applicable) and contact details to the top of the invoice
  4. Outline donations pledge or merchandise purchased, plus a description and price for each
  5. Add your donor’s name, business and contact details
  6. Add up the total of donations pledged and include in the “Total” section of the invoice
  7. Specify accepted payment methods
  8. Describe privacy policy, refund policy or any other policies in the “Notes” field
  9. Save

The template’s blank fields make it easy to create an invoice that suits your individual needs. Your donors will always know exactly how much they pledged, when they made the pledge and how to fulfill their promise. That makes less work for you and increased chances of receiving all your pledged donations.

Non-profit organizations in the UK, US and beyond trust FreshBooks’ free non-profit invoice template to help them manage donor information.

Invoice Types for Non-Profits

No two non-profits are the same, so why should two non-profits use the same invoice template?

Our free non-profit organization invoice template is customizable to meet the unique needs of your charity organization. Some uses of our sample invoice for a non-profit organization include:

  • Receiving pledged donations
  • Billing for organization merchandise, such as T-shirts and tote bags
  • Billing for rental of equipment
  • Space rental

Whatever your non-profit organization needs to run efficiently and continue furthering your chosen cause, the FreshBooks free non-profit invoice template can help you achieve that. Just download the free template, customize it to support your organization’s work and send.

It’s really that simple. Create the invoices you need to support your non-profit organization in minutes.

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Download an Invoice Template

Download a Non-Profit Invoice Template for Free

Running a non-profit means you’ve always got a lot of plates spinning. You have to meet with board members, report to national or international organizations, market your group to find donors, think up fundraisers to bring in extra money, find volunteers, pay your staff and run the daily operations of your organization.

With all those responsibilities, you need a fast, simple way to manage donor information, send bills requesting payment for pledged donations and handle follow-up for those unpaid invoices.

Downloading a free invoice template for your non-profit organization from FreshBooks means you’ve got one less thing to worry about.

Simply download the template, customize and send via FreshBooks, email or postal mail.