Catering Invoice Template
Create and send detailed invoices for your catering business. Download the free catering invoice template from FreshBooks to take control of your business invoicing.
Download Template Invoice with FreshBooks instead.
The Best Invoicing for Caterers
After catering an event, you deserve to get paid the right way. With FreshBooks, you can send professional invoices in minutes. Plus, be backed by our award-winning support when you need it.
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Catering is an exciting industry to be in. Your team works a wedding one day, a mixer another and a bar mitzvah somewhere in-between.
With no two events being the same, it’s important to have an invoice template that’s as flexible as your job is.
That’s where the FreshBooks Catering Service Invoice Template comes in. It fits any client and any gig so you know you can get paid on time, every time, without the hassle. Download the catering invoice template to get started.
Available in .DOC, .XLS, or .PDF., Google Docs and Google Sheets.
What Is a Catering Invoice Used For?
Catering is a fast-paced thrill of a job, but it’s more than just food service. To run and scale an effective business, it’s important to have systems set up to get paid. Efficient invoicing is an integral part of this.
Use the FreshBooks free catering invoice template to bill your clients and get paid so you can get back to doing what you love. Then keep the record on file for reference down the road (for accounting, payroll, taxes, etc.) The catering invoice sample lists the:
- Food items
- Itemized prices
- Total
- Accepted payment methods
- Privacy Policy
- And more
All you have to do is customize it to fit your needs. Simple client billing is only one of the benefits of using a catering invoice template PDF. Others include:
- Getting paid quickly with fast deliverability & payment options
- Reminders of past-due balances so you never miss out
- Staying organized during a busy events season
- You get to invoice your clients for free
- PDF and printer-friendly formatting
- Easily accessible for taxes
How to Create a Catering Invoice
Creating your invoices is easy with the catering invoice template. Start by downloading the free template, then customize it to suit the client or gig.
The step-by-step instructions below will walk you through creating your first catering invoice:
- Download the free catering invoice template from FreshBooks
- Add your logo, font, colors and other branding materials for your business
- Plug in your name, your business name (if applicable) and contact details to the top of the invoice
- Outline food services provided, along with a description and price for each
- Add the patron’s name and contact details
- Fill in the “total” section of the invoice with the total billed
- Specify the payment methods you accept
- Add any special notes in the “Notes” field. This can include a Privacy Policy or Term and Conditions
- Save
You can download the catering invoice template in Excel or catering invoice template in Word, as well as in Google Sheets.
Fill in what services you provided in the blank, customizable fields. Add a short description of each item. This helps your clients understand or remember what they ordered. It also helps justify the price, which you’ll fill in next.
Invoice Types for Caterers
There is not just one kind of restaurant and caterer, so naturally, there’s not just one type of catering invoice.
You may specialize in weddings, or be more interested in corporate mixers. That’s why you need an invoice type that fits both what you serve on the plate, and who you serve in the world. The various types of invoice templates for caterers include:
- Wedding Catering Services
- Corporate Catering
- Cocktail Reception
- Bakery Catering
- Buffet Style Catering
- Sit Down Catering
- Bento Catering
- Cake Catering
- Petit Take-Away Buffet Catering
No matter what kind of catering service you provide, there’s a template for you.
Download the free catering invoice template and fill in the details. Each template includes blank fields for branding, itemized descriptions, prices and more. It only takes a few minutes to send a detailed, branded invoice.
Download Free Templates
Download the Catering Invoice Template for Free
Getting paid for your catering services doesn’t have to be a hassle, nor does it have to add to your overhead costs. Just download FreshBooks’ catering invoice template for free and get started today.
