Get Your Free Hotel Invoice Template

Are you looking for an effective way to create invoices for your hotel?

FreshBooks offers a simple and convenient hotel invoice template that is designed to help you properly invoice your customers. This template is useful because it allows clear communication of all charges made during your customer’s stay.

All you have to do is download the template below, fill it out and send it to your client. It can be done in minutes!

Free hotel invoice template available for download in .DOC, .XLS, .PDF, Google Docs and Google Sheets. View the complete list on the FreshBooks main page.

What Is a Hotel Invoice Used For?

As a hotel owner or operator, billing your customers is a vital part of accumulating income. Your customers expect charges to come across in a clear and consistent format.

You may be wondering exactly how to go about this. Using a free hotel invoice template simplifies this process.

• Record all customer purchases
• Organize all payments
• Manage dates of reservations
• Create a log of outstanding debts
• Include services and amenities
• Simplify bookkeeping

A hotel invoice details specific reservations and amenities, the prices, total cost, the payment information and more. Following a hotel invoice sample ensures that you are recording all of the important information to keep your finances in line, especially when tax time rolls around. The weight and worry of billing errors can be lifted from the shoulders of both you and your customers.

You can use an invoice template to help you create a professional and detailed invoice for free in order to save the hassle of working with an accountant.

Hotels across the world, from North America to the UK, are using invoice templates to get paid the right way.

How to Create a Hotel Invoice

To create a simple invoice for your hotel, download and review the hotel invoice template. It is important to include a unique invoice number on every invoice, in addition to the charges, cost, name and address of your customer, your hotel’s contact information, terms of invoice, date of issue and a due date.

1. Download your free hotel invoice template
2. Insert your hotel name and contact information
3. Include your hotel branding and logo
4. Include the customer’s name and contact information
5. Include a unique invoice number, invoice date and due date
6. List reservation and amenities purchased with descriptions and prices for each
7. Calculate the total cost and clearly indicate at the bottom of invoice
8. Include payment terms and additional information
9. Send completed invoice to customer via FreshBooks, email or direct mail

Fortunately, the FreshBooks hotel invoice template is customizable, which allows the flexibility to meet the needs of you and your customers. It can be helpful to lay out the specific details of your customers’ reservations and the amenities that they purchased during their stays so there is no confusion with the final cost listed on the invoice.

Be sure to include clear instructions on how you expect your customer to pay if you want to ensure that the payment is finalized in a timely fashion and convenient for both parties.

Download a Hotel Invoice Template for Free

As a hotel owner or operator, you can create detailed and professional invoices for your customers. This free invoice template makes the process so simple that you could have your very invoice out the door in minutes.

The free hotel invoice template ensures that your customers can pay you for your services the right way and on time, every time.

Upgrade Your Invoice Template with FreshBooks

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Nullam mollis sed mauris tristique maximus. Quisque id metus purus. Nunc et dolor non ipsum tincidunt iaculis.