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Hotel Invoice Template

As a hotel owner, you know your guests deserve the best. Send guests professional invoices that get you paid 2x faster with FreshBooks. Plus, get unlimited access to support when you need it.

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The Best Invoicing for Hotels

Keep your guests cozy and happy, while getting paid the right way. Create a professional invoice with the free hotel invoice template to take control of your hotel invoicing needs.

Invoice with FreshBooks instead.

Get Your Free Hotel Invoice Template

Are you looking for an effective way to create invoices for your hotel?

FreshBooks offers a simple and convenient hotel invoice template that is designed to help you properly invoice your customers. This template is useful because it allows clear communication of all charges made during your customer’s stay.

All you have to do is download the template below, fill it out and send it to your client. It can be done in minutes!

Free hotel invoice template available for download in .DOC, .XLS, .PDF, Google Docs and Google Sheets. View the complete list on the FreshBooks main page.

Download a Hotel Invoice Template

Invoice With Freshbooks


You’re in the business of making your customers comfortable and happy. Get paid for your top-quality services with the accommodation invoice template from FreshBooks. Download here to get started.

Download as:

Free Hotel Bill Template

Hotels large and small can use the free hotel bill template to collect payment from their customers. Download the template, fill in the details and bill your customers directly.

Download as:

Hotel Bill Template

Visitors from all over the world come to your hotel in search of comfort and quality service. From the room, to food, to special requests, at the end of their visit you need to send a bill that covers all of the bases.

Download as:

Invoice With Freshbooks

Free Hotel Bill Invoice Template

By using a free hotel bill invoice template, you save money and time compared to other accounting tools. FreshBooks makes it easy to bill your customers in a matter of minutes. Download the template here.

Download as:

What Is a Hotel Invoice Used For?

As a hotel owner or operator, billing your customers is a vital part of accumulating income. Your customers expect charges to come across in a clear and consistent format.

You may be wondering exactly how to go about this. Using a free hotel invoice template simplifies this process.

  • Record all customer purchases
  • Organize all payments
  • Manage dates of reservations
  • Create a log of outstanding debts
  • Include services and amenities
  • Simplify bookkeeping

A hotel invoice details specific reservations and amenities, the prices, total cost, the payment information and more. Following a hotel invoice sample ensures that you are recording all of the important information to keep your finances in line, especially when tax time rolls around. The weight and worry of billing errors can be lifted from the shoulders of both you and your customers.

You can use an invoice template to help you create a professional and detailed invoice for free in order to save the hassle of working with an accountant.

Hotels across the world, from North America to the UK, are using invoice templates to get paid the right way.

How to Create a Hotel Invoice

To create a simple invoice for your hotel, download and review the hotel invoice template. It is important to include a unique invoice number on every invoice, in addition to the charges, cost, name and address of your customer, your hotel’s contact information, terms of invoice, date of issue and a due date.

  1. Download your free hotel invoice template
  2. Insert your hotel name and contact information
  3. Include your hotel branding and logo
  4. Include the customer’s name and contact information
  5. Include a unique invoice number, invoice date and due date
  6. List reservation and amenities purchased with descriptions and prices for each
  7. Calculate the total cost and clearly indicate at the bottom of invoice
  8. Include payment terms and additional information
  9. Send completed invoice to customer via FreshBooks, email or direct mail

Fortunately, the FreshBooks hotel invoice template is customizable, which allows the flexibility to meet the needs of you and your customers. It can be helpful to lay out the specific details of your customers’ reservations and the amenities that they purchased during their stays so there is no confusion with the final cost listed on the invoice.

Be sure to include clear instructions on how you expect your customer to pay if you want to ensure that the payment is finalized in a timely fashion and convenient for both parties.

Invoice Types for Hotels

If you are operating a hotel, choosing the right invoice template for your business can make a world of difference.

Selecting a hotel invoice template that serves the needs of both you and your customers is of utmost importance. There are multiple types of invoices that are available to record your customers’ charges and transactions.

  • Standard Invoice: A standard invoice is a simple bill stating how much the customer owes the hotel
  • Recurring Invoice: This invoice can be used to accept ongoing payments from customers; for example, if they have a monthly membership to your hotel’s spa or gym
  • Prepayment Invoice: If you are asking your customers for a deposit, such as when a wedding party reserves a block of rooms, you will send a prepayment invoice. Typically, only a portion of the total is collected with this sort of invoice
  • Time-Based Invoice: This sort of invoice is used to charge a customer when the total cost is dependent on the length of a period of time
  • Credit Invoice: A credit invoice is sent to a customer to give notice of a refund or positive account balance
  • Debit Invoice: This invoice is sent to notify a customer that they owe a given amount of money
  • Mixed Invoice: Includes credits and charges made to an account
Download Free Templates

Download a Hotel Invoice Template for Free

As a hotel owner or operator, you can create detailed and professional invoices for your customers. This free invoice template makes the process so simple that you could have your very invoice out the door in minutes.

The free hotel invoice template ensures that your customers can pay you for your services the right way and on time, every time.

Upgrade Your Invoice Template with FreshBooks

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Upgrade Your Invoice Template with FreshBooks

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