The Best Way to Invoice
Turbocharge your invoicing with intuitive cloud-based e-invoicing software. FreshBooks lets you create and send beautiful invoices in minutes and even accept payments online.
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Electronic Invoice Template
Skip the piles of paper with an electronic invoice template you can fill out, save and email to clients quickly and easily. Download our electronic invoice template today.
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Invoice Template
Get Your Free Electronic Invoice Template
Small businesses need an invoicing system that helps them bill for and collect money at lightning speed, preferably online. Faster payments means healthier cash flow, which sets your company up for long-term success.
The free electronic invoice template from FreshBooks is built for small businesses, freelancers, contractors, consultants and the self-employed so they can digitize their invoicing and get paid faster.
Eliminate the need for paper and torturous snail mail with this template you can save and email to clients immediately without fuss. Plus, its professional layout includes all the important details, helping you create clean and accurate invoices that clients will want to pay.
Download FreshBooks’ electronic invoice template in popular formats like Word (.DOC), Excel, (.XLS), .PDF, Google Docs and Google Sheets. Then, customize it or use as is.
You can find the free invoice templates gallery here.
What Is an Electronic Invoice Used For?
An electronic invoice is a document used by a business to request payment for a product or service from a client or other buyer.
Electronic invoices eliminate the need to print invoices on paper and file them in bulky cabinets. They also get rid of the need to pay for postage and wait for days or even weeks for the client to receive the invoice.
Electronic invoices are templates that can be stored either locally on your computer or on the cloud. If stored in the cloud, they can be accessed on any device at all times. There’s never need to worry about losing an invoice or client data.
An electronic invoice is also used to save time. A small business can reuse a template again and again, save the new invoice and attach it to an email to send to the client instantly. Standard information like your company name, logo, payment terms and custom message can be stored in the template, too.
An invoice sent electronically gives a small business the appearance of modernity and professionalism, too.
How to Create an Electronic Invoice
To create your own electronic invoice, download the free template. Add your logo and a custom message or keep things simple and add only the necessary details.
Create an electronic invoice by following these steps:
- Download your free electronic invoice template
- Add your business information like its official name, your name and email address
- Include your logo, if you have one
- Add the client’s information such as their name and street and email address
- Add an invoice number and invoice date
- Include the payment due date or terms like “due in 30 days”
- Add shipping terms, if needed. Write whether you or the buyer will pay for shipping.
- List the services or products you’re billing for. Add a description of each, prices and quantities.
- Add sales tax, if needed, and anything else that affect the total like a discount, shipping and handling or credit
- Calculate the total amount
- Insert payment terms like late fees and how to pay the invoice
- Save the invoice and then attach it to an email to the client
Electronic Invoice Types
The type of invoice you use depends on your industry, billing practices and what stage of the project you’re at. An electronic invoice is a general invoice that can be any format.
Here are the most common invoice types:
- Standard Invoice: the typical invoice used in business
- Commercial Invoice: documents the importation of foreign goods at customs
- Automatic Invoice: used to bill clients on a regular basis for a subscription or ongoing work
- Pro-Forma Invoice: more like an appraisal than a bill. It shows estimated costs for a project.
- Progress Invoice: an invoice used to bill in stages during long projects, especially in the construction industry
- Credit Invoice: used to issue a refund or a discount
- Debit Invoice: charge for extra work and revise the total balance owing
- Mixed Invoice: used to bill for services or items and issue a refund or discount
- Prepaying Invoice: charge your client for a deposit or retainer on future work
Download an Electronic Invoice Template for Free
Download the free electronic invoice template and instantly create and send invoices for your small business, whether you’re based in the US, Canada, the UK or beyond.
Impress your clients with professional electronic invoices that are organized and easy to understand. Nix the paper and upgrade your invoicing system with our beautiful template that has everything you need to get paid fast.
