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Excel Invoice Template

Create, customize, and download professional invoices for your Canadian business with the FreshBooks free Excel invoice template

Download the Excel Invoice Template

FreshBooks’ Excel invoice template is the easiest way to send billing to clients and get paid faster. Each excel template is customizable, with spaces to enter your GST/HST number,  your subtotal, applicable taxes, and the total amount owing. Saving these easy-to-store digital invoices to your computer makes it easier to keep sales documentation handy for 6 years, keeping your business CRA-compliant. 

Check out our selection of invoice templates for more options or browse the industry-specific invoices below for an invoice that’s catered to your field.

Free Invoice Generator

The FreshBooks free invoice generator lets you create one invoice for free. Create invoices online with ease as invoice generator allows you to generate a tailored, professional invoice in minutes.

More Invoice Template Formats

Word Invoice Template

Create beautiful invoices in Microsoft Word without the hassle of structuring them. Simply download the invoice template and enjoy customizing it!

Google Docs Invoice Template

The Google Docs downloadable invoice template makes it simple to download and customize a pre-made fillable template ready to send in minutes.

Google Sheet Invoice Template

If you don’t have the Office suite, you can still use a spreadsheet format. Google Sheets template offers the same simplicity and convenience. With everything on the cloud, you can be confident your invoices are always safe and accessible.

PDF Invoice Template

PDF invoices can be password protected, making them extra secure. Our PDF Invoice Template is professional-looking and easy to tailor.

Invoice Templates by Industry

Trades & Home

Customizable invoices give tradespeople and home builders the option to include itemized materials and labor costs for better billing transparency.


Legal services rely on professionalism to build trust. Keep that image strong when you bill clients with simple, clean, and professional law templates.

Marketing & Creatives

Creative gigs can vary significantly in hours and rates. That’s why you need an adjustable invoice template made for the creative industry that ensures you bill for everything correctly.


Your invoice template should be as customizable as the services your business provides. Business templates let you adjust details based on the work performed.


Easily design custom invoice templates that are tailored to suit any business owner or sole proprietor, complete with printer-friendly or emailable options. 


Medical professionals and caregivers need to accurately bill patients. Medical templates let you save time by creating customizable invoices for quicker, more transparent billing. 

Psychology Invoice Template

Child Care Invoice Template

Dental Invoice Template

Physiotherapy Invoice Template

Medical Invoice Template


Customizable invoices allow auto repair and service workers to bill by the job or per hourly rate with templates that can be tweaked to include job details that are specific to your industry.

Transportation Invoice Template

Oil Change Invoice Template

Car Detailing Invoice Template

Auto Repair Invoice Template

Towing Invoice Template

Excel Invoice Template vs. FreshBooks

The Microsoft Excel free invoice templates let you customize and send an invoice to your client, but if you want ongoing, reliable invoicing and accounting, FreshBooks will be the best choice for your Canadian business needs. 

Excel Invoice Template




Excel Invoice Template

Flexible invoice templates

Printable formats

Email invoices at no cost

Charging Federal and Provincial Sales Tax (like GST, HST, and PST)

Accept payments on invoices

Schedule invoices

Automate payment reminders and late fees

Manage paid and outstanding invoices

Set up deposits for projects

Add discounts and credits to invoices

Automate recurring subscription invoices

Create and send invoices via mobile devices

Access your invoices FOREVER on the cloud 🔥

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Helpful Resources

FreshBooks Resource Hub is packed with actionable insights and educational resources to help Canadian business owners thrive. Discover a wealth of invoicing primers and comprehensive guides to fuel your small business journey.

What Are ACH Transfer & How Do They Work?

ACH Transfer: What Is It and How Does It Work?

What is Accounts Payable: Definition, Process, and Examples

How Purchase Orders Work. How This Important Document Helps Businesses.

How Purchase Orders Work. How This Important Document Helps Businesses.

How to File 1099 Online: 5 Easy Steps

How to File 1099 Online: 5 Easy Steps

How to Calculate Job Costing | A Complete Guide for Small Businesses

Job Costing: What It Is & How To Calculate It

What Is Double-Entry Bookkeeping?

What Is Double-Entry Bookkeeping? A Simple Guide for Small Businesses

Frequently Asked Questions

What is an Excel Invoice Template?

It’s a pre-made document layout that makes it easier to create an invoice design within the Microsoft Excel program. When you use a template, all you have to do is fill in your business and transaction details to create a professional invoice you can send to your client.

Can I customize the Excel Invoice Template with my business logo and branding?

Yes, it’s easy to add your business name, logo, and branding to the top of the free invoice template. You can also customize the template’s colors and graphics or change the font to match your branding for a cohesive look.

Can I print the Excel Invoice Template, or should I only send it electronically?

Yes, you can print your free Excel invoice template and mail it to your client after filling in the essential details in the template. It is a flexible tool in Excel format that you can use in any way that makes sense within the context of your business.

Can I add multiple items or services to a single invoice using the Excel invoice template?

Yes, the blank invoice template lets you add multiple individual line items, with room for a description of each service or item. The more descriptive you are, the easier it is for your clients to tell what the invoice is for, so you can get paid in a timely manner.

Can I use the Excel Invoice Template for different types of businesses or organizations?

Yes, the simple invoice template is a valuable tool for various businesses and organizations. You can modify the template to suit your needs while providing your customer with a professional-looking, easy-to-read, and understandable professional invoice template. You can also check out the invoice template main page for more templates based on your business.

Can I use the Excel template for invoicing clients from different industries or sectors?

There are many different Excel invoice templates to choose from, making it simpler than ever to bill clients from different industries or sectors. From law firm invoicing formats to HVAC invoicing forms, FreshBooks has a customizable template that will suit your Canadian business needs.

Can I use the Excel template for both product and service invoicing?

Yes, it’s a simple and versatile invoice template. The Microsoft Excel format makes it easy to create a professional layout, fill in multiple fields, add columns together, and customize your template to include any information you wish. You can even add an invoice number or your company logo for a personalized touch.

Can I use the Excel template to send invoices electronically or via email?

Yes, Freshbooks makes it easy for Canadian business owners to save the free Excel invoice template as a .xls file to their desktop computer, laptop, or phone and attach it to any electronic invoice or email with a few simple clicks of the mouse.

How do I handle GST/HST/PST or sales tax calculations using the Excel invoice?

The Microsoft Excel invoice template (Canada) can be tailored to suit any business needs, with spaces for GST, HST and PST to be tallied at the bottom of the page. The template is especially convenient, as it can even calculate totals for you after you enter a few simple commands.


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