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Invoice Templates: The Best Way To Invoice

Create invoices instantly and get paid faster with professional invoicing from FreshBooks. Plus, get unlimited access to customisable invoice templates for beautiful documents every time — no design experience needed.

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Invoice Template
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Invoicing Templates for Every Kind of Business

With FreshBooks, you’ve got options! Download your professional Invoice Template and customise it in seconds. Discover a variety of templates to suit your brand in Word, Excel, PDF, Google Docs, Sheets and more! Impress clients and browse our gallery of free invoice templates and select a format that suits your business needs.

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Download Free Invoice Templates and Spend More Time on What Matters Most

As a small business owner, you’re already busy doing everything you can to please your customers. From sending sales invoices and servicing customers to managing business finances, you have your hands full. That’s why you deserve an invoice generator app that gets money in your bank account with ease.

But finding the right invoice software can be tricky. Some of them are overly finicky, causing more trouble than they are worth. Others are just too expensive. That’s why FreshBooks has created a free invoice generator tool, so that small business owners like yourself can relax knowing that getting paid will be the easiest part of your day.

Creating invoices is now easier than ever. With free invoice templates from FreshBooks, you can download and send customised templates in a matter of minutes.

FreshBooks has helped business owners save time and make more money since 2003. We’ve tasked our top designers to create beautiful invoice templates that cost nothing for you to use on our invoice website.

With a wide array of tailored invoices to choose from, you can start getting paid correctly every time. We also offer specialised billing invoice and tax invoice templates for entrepreneurs and freelancers who need accurate invoices that reflect their services.

Find the perfect invoice template for you at FreshBooks — the free invoice software that you and your clients will love.

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Microsoft Word

Microsoft Word Invoice Template
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Microsoft Excel

Microsoft Excel Invoice Template
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Adobe PDF

PDF Invoice Template
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Invoice with FreshBooks

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Google Sheets

Google Sheets Invoice Template
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Microsoft Word

Microsoft Word Invoice Template
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Google Docs

Google Doc Invoice Template
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Invoice with FreshBooks

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Microsoft Word makes it easy to design all kinds of documents, invoices and reports. You can update your template by changing colours and fonts, adding images, and more. You don’t have to fuss with adding your own fields and lines with the free Word template. Simply fill out the options and send the final Word doc.

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Google Docs

If you don’t have Microsoft Word on your computer, we provide a Google Docs template as well. The team from FreshBooks has created the entire design for you – ready to send, print, or share at the push of a button.

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A Microsoft Excel template is excellent because you can use the automatic formulas on Excel to calculate totals on your invoice with ease. One downside to an Excel invoice template is that your customer might not have the program on their computer or phone, making it harder for them to view their bill once you’ve generated the invoice.

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Google Sheets

These same perks apply to the Google Sheets template as well. However, both can present limitations when it comes to design and adding and removing fields. To generate fully customisable invoices, create a 30-day free trial with FreshBooks today.

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Download your PDF invoice template and edit your invoice with ease. Then, you can print your invoice or email it directly to your client. It only takes a few minutes. Get started with the 30-day free trial from FreshBooks today to create fully customisable bills with your business branding.

PDF Invoice Template

Which Invoice Template Formats Should I Use?

The first thing to consider when choosing a great invoice template for your business is the industry you’re in. An invoice maker will do wonders for your business, but some industries require tailored sections to make the process smoother for online payment.

Other industries can benefit from specialised payment or itemising options for their services.

To make your invoicing experience as smooth as possible, we’ve created specific template formats to suit individual industries.

For example, if your industry requires long-term project management, you’ll want to look for an invoice template format that includes time tracking fields. These resources can help ease the process of keeping track of your services and time spent working on specific projects.

In some cases, specific invoice formats will be more appropriate than others, so it’s crucial to select the right one for your needs.

The proper invoice for your type of business will include fields that relate to the kinds of services you provide. Additionally, you’ll want to choose a design that’s more likely to appeal to your customers. Choose from a range of free invoice template formats that reflect your unique business operations and billing methods. You’ll save yourself the hassle of manually inputting all of your required fields, which frees up your time to keep doing the things you love.

Want to learn even more about invoices? Sign up for a free trial on FreshBooks to find out the best and easiest way to create an invoice.

Benefits of Using Templates

What makes invoice templates better than other billing methods? They’re an easy and affordable way to charge for your work and keep your business finances in check.

A free invoice generator saves you the hassle of creating your own from nothing. They’re not only guides to help you through the payment process, but they also contain key invoice features that can keep you organised and up to date with important client information.

Using the FreshBooks invoice maker app, you’ll gain unlimited access to professionally designed invoice templates. Simply select the invoice that best suits your business, fill in the empty fields, and send it off to your customers in a matter of minutes.

By creating professional electronic invoices with FreshBooks, you can expect a wide range of benefits, including:

  • 100% free invoice templates that leave a professional impression on your clients
  • Unlimited invoices to ensure you get paid for every project without worry
  • Download the invoice template in DOC, XLS., CSV, PDF format, and more (we offer invoice making software for Windows 7 and later as well as Mac users)
  • Customise invoice template fields to include your business name, address, and contact information
  • Access invoicing software anytime, anywhere (you can download the FreshBooks app on your laptop or mobile device, letting you create invoices and edit them on the go)
  • Organise client account information and status
  • Keep important data on hand come tax time

Our tool will not only save you valuable time better spent developing your business, but will coordinate necessary accounting information accurately and efficiently. 

Easily keep track of accounting documents such as receipts, salary and wages sheets, and other accounting vouchers. This keeps all of your financial information as accurate as possible and makes sure you can reference them again without hassle.

With the FreshBooks invoicing software, you can breathe a sigh of relief knowing that any invoicing mistakes are behind you. Choose from a range of different invoice formats, from Excel to Word invoice templates — there’s sure to be the perfect one for you.

Are you tired of invoicing mistakes? Want a more automated solution? Try FreshBooks and enjoy amazing benefits like accepting credit card payments, sending automatic reminders, built-in expense tracking, billing dashboard templates, time tracking, and much more.

Accounting software is the next stage in automated business solutions. Save your business hours of hassle and keep up-to-date with important financial transactions. With FreshBooks, you can take back control of your accounting and invoicing.

Sign up for a 30-day free trial and experience cloud accounting today!

Invoice Templates by Industry

Find the right type of billing invoice for you and your business from the list below. From freelance invoice templates and tax invoices to service invoices for consulting services, FreshBooks has you covered.

Don’t see your industry on this list?

No worries. Simply get started with the free sample invoice templates for all business types. Our invoice maker is professional, easy-to-use, and fully customisable for different small businesses.

Learn the simplest and fastest way to make an invoice with our free online invoice generator and never worry about complicated invoicing ever again.

Just download the invoice option that’s the best for your business, customise it, send it, and receive payment in no time. It’s that simple.

Visit FreshBooks to learn more about how to make invoices that work best for you and your business. It’s the smartest way to quickly generate invoices for customers and get paid on time, every time.

How to Fill Out an Invoice Template

After you’ve downloaded your invoice template from FreshBooks, it’s time to customise it to best suit your business. 

But what is an invoice, and how do you fill one out?

First off, you’ll want to put in your company name, so that your clients can easily identify your business and pay you without any issues. Add any further company details you may have, such as a logo, to help you stand out.

Next, make sure to include your contact information, including your phone number and email address, so that your customers will have your details handy when it’s time to pay you.

An extremely important step is including an invoice number, which keeps your invoice professional and makes it easier to track it down in the future. To keep things straightforward, you can label your first invoice as Invoice 1 and simply increase the number as you go. 

Include a list of services or goods provided, your prices next to each section, any other expenses you might have incurred during the project, and a total for your services at the bottom. Tax calculations, if necessary, should also be included in this section.

Next comes the most crucial step for getting your hard-earned money in your bank account — your billing information and payment details! This includes your accepted payment options, such as a credit or debit card, to make it that much speedier for you to get paid the way that suits you best. If you have any specific payment methods required, it’s best to discuss this beforehand with the client.

Remember to include your account and bank information, or insert a payment link if you have one available. Then it’s time to send off your invoice to your customer! Either print and send by mail or email invoices directly.

Is Each Invoice Template Free?

Yes! There is no cost. They’re 100% free. All invoices from the template gallery cost nothing to download and use (we offer invoice maker software for Windows 7 and later and Mac users). All you have to do is fill in the fields on your blank invoice template.

Once that’s done, you’re ready to send it off to your customers. It’s the fastest, easiest solution to invoicing — for no price at all!

We offer a variety of simple invoice templates, but if you’re interested in a more customised solution, FreshBooks offers a free 30-day trial perfect for small businesses. With your free account, you can create invoices with your branding, set recurring invoices, send automated payment reminders, payment demands, late fees, and much more—saving you time and money. Never chase down a debit note again! Get an invoice to go for Windows or Mac.

Using the FreshBooks app is the next stage in automated invoicing for busy small business owners and entrepreneurs who want to focus on the important things. 

You won’t have to worry about losing important business information ever again. With FreshBooks to help you through the accounting process, you can rest easy knowing that your payment options and processes are in good hands — your own!

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Easy To Customise

Ready to customise an invoice and send it to your clients? Make sure you add all of the essential details and ensure you get paid the right way.


Fill in Company and Contact Information

These details on your invoice template leave a papertrail of who your business is and how to contact you, as well as the business you’re billing to.


Add Date and Invoice Number

This allows you to easily keep track of invoices—especially for repeat clients.


Include Descriptions and Rates of Services

Cut the project confusion between you and your client. Be sure to leave room in the body of your invoice to describe the services you’re billing for.


Add Sales Tax

Don’t forget to charge applicable taxes so that you are prepared come tax time.


Calculate Amount Due

Give your client an at-a-glance look at your total.


Note Terms

Have a specific payment method you’d like your clients to use? Want to set an invoice due date to stay on top of your cash flow? Be sure to write your payment terms on each and every invoice you send.

A Better Alternative

An invoice is one of the most important documents in your business. That shouldn’t mean you need to spend valuable time adding line items to a Word invoice or sifting through cells when you could be doing the work you really love.

There’s a better way.

Upgrade your simple invoice template and generate fast and easy invoices your clients can’t ignore. Use FreshBooks to create the perfect invoice for your business. Learn how by watching this video.

Calendar and An Invoice

Set It and Forget It with Recurring Invoices

Say goodbye to formatting invoices manually or tedious spreadsheets. Put your invoicing on autopilot and focus on the tasks that matter most in your business..

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Accept Payments Online and Get Paid 2x Faster

Don’t let snail mail and lost checks hold you back. Send an invoice online and enjoy the perks of faster payments.

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Safely Store Information on the Cloud

All sensitive information is securely saved in the cloud from your invoice history to your client’s data, so you don’t have to worry about it.

Ready to Send Customised, Professional Invoices?

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Free Invoice Template vs. FreshBooks Invoice Generator Software

Still need a little more convincing? The benefits of sending bills on the cloud are endless. But don’t take our word for it. Check out this comparison:

FeaturesFreshBooksFree Invoice Template

Upgrade Your Invoicing With FreshBooks