Limited time: $1/month for your first year*. Buy now & save
$1/month for your first year*. Buy now & save
Best school accounting software
No credit card required. Cancel anytime.
Simplify tuition and fee management
FreshBooks accounting software streamlines tuition and fee management for schools by providing tools for automated billing, online payment processing, and scheduled payment reminders, ensuring timely payments and reducing administrative tasks.
Additionally, FreshBooks can help manage financial aid, including tracking scholarships and net tuition revenue.
Track school expenses with ease
With FreshBooks, schools can effortlessly streamline their entire accounting process, enhancing their financial reporting capabilities. The software allows for easy tracking of expenditures, providing clear insights into where funds are being allocated, which helps in better financial management and budget control.
Generate financial reports for better decision-making
FreshBooks simplifies financial reporting, enabling schools to generate detailed financial reports and offering a real-time overview of their financial status, showcasing several benefits that assist school administrators. These reports help school administrators make informed decisions regarding budget allocations, funding, and financial planning.
Automate payroll for teachers and staff
FreshBooks simplifies payroll processing services for schools, automating payments, tax calculations, and compliance, which saves time and ensures that teachers and staff are paid accurately and on time.
Additionally, FreshBooks supports fund accounting, ensuring accurate allocation and management of financial transactions and resources.
Ensure compliance with education financial regulations
FreshBooks accounting software helps schools comply with financial regulations specific to the education sector by providing tools that adhere to accounting standards and reporting requirements, ensuring schools maintain financial integrity.
Track school expenses with ease
With FreshBooks, schools can effortlessly streamline their entire accounting process, enhancing their financial reporting capabilities. The software allows for easy tracking of expenditures, providing clear insights into where funds are being allocated, which helps in better financial management and budget control.
All the features you will need
for your school
Invoicing
Create professional invoices in minutes. Automatically add tracked time and expenses, calculate taxes, and customize your payment options.
Billing and Payments
Bill fast, get paid even faster, and automate the rest with recurring invoices, online payments, and late payment reminders.
Expenses
Keep track of your expenses with mobile receipt scanning, bank account imports, and automated expense categorization.
Payroll
The simplest way to pay yourself and your team. Seamlessly run payroll, track expenses, and calculate taxes without juggling separate tools.
Automate finances and simplify school accounting
Streamline tuition payments and school fees
Monitor school finances in real time
Automate finances and simplify school accounting
Streamline tuition payments and school fees
Monitor school finances in real time
Automate finances and simplify school accounting
Streamline tuition payments and school fees
Monitor school finances in real time
Free vs. FreshBooks school accounting software
Free accounting software might seem appealing for a small business, but FreshBooks offers more robust features for schools. FreshBooks simplifies invoicing for tuition fees and automates expense tracking for supplies.
Unlike basic free software, FreshBooks provides detailed financial reports, giving schools a clear view of their finances and addressing their unique needs. This makes managing budgets and ensuring financial health easier for any school.
Why schools choose FreshBooks.
The reviews say it all.
4.5 Outstanding
FreshBooks offers a well-rounded, intuitive, and attractive double-entry accounting experience. It anticipates the needs of freelancers and small businesses well—better than competitors in this class.
4.5 Excellent
FreshBooks automates daily accounting activities namely invoice creation, payment acceptance, expenses tracking, billable time tracking, and financial reporting.
4.5 Excellent
FreshBooks is an online accounting and invoicing service that saves you time and makes you look professional – Fortune 500 professional.
4.7 Excellent
FreshBooks makes it easy to stay organized, keep track of payments owed and expenses made, send invoices and accept payments.
4.5 Outstanding
FreshBooks offers a well-rounded, intuitive, and attractive double-entry accounting experience. It anticipates the needs of freelancers and small businesses well—better than competitors in this class.
100+ apps.
Accounting apps and integrations
for educational institutions
FreshBooks integrates with 100+ apps, allowing you to manage your school’s accounting
and customize your FreshBooks experience to fit your specific needs.
Support that actually supports you 
Help From Start to Finish
Our Support team is knowledgeable and never transfers you to other departments.
4.8/5.0 Star Reviews
Yup, that’s our Support team approval rating across 120,000+ reviews
Global Support
We’ve got over 100 Support staff working across North America
Help From Start to Finish
Our Support team is knowledgeable and never transfers you to other departments.
Accounting software
by industry
Feeling overwhelmed by bookkeeping? FreshBooks offers industry-specific accounting software that simplifies finances and boosts efficiency, allowing you to focus on what truly matters. Visit our industry pages below to learn how FreshBooks can fulfill all your accounting needs!
Resources to support
schools
Educator Expense Tax Deduction: Teacher Tax Deductions
5 Tax Deductions For Students
7 Free Online Bookkeeping Courses with Certificates in 2025
Frequently Asked Questions
The best school accounting software offers features like budgeting, grant tracking, and financial reporting. It should also integrate with student information systems and provide strong security for financial data. FreshBooks is a great option to consider.
Key features include general ledger management, accounts payable and receivable, payroll processing, budget preparation, and fixed asset management. Additionally, look for reporting tools to provide insights into the school's financial health.
The cost of school accounting software varies based on the size of the school and the features required. Prices can range from subscription-based models with monthly fees to one-time purchase licenses, with implementation and training costs to factor in.
Schools require specialized accounting software to manage complex budgets, track funding from various sources, and ensure compliance with regulations. This software generates accurate financial reports and aids in making informed decisions.
Manage Your School's
Finances with Ease
